Assessment and Examination Regulations

Assessment and Course Work

Eligibility for Assessment

1. Students who enrol for a paper, pay their fees and do not withdraw will be awarded a grade in that paper.

2. Some papers require compulsory attendance at classes, including laboratories, field trips, practical exercises or extramural contact courses or block courses. In such papers, paper co-ordinators shall advise students in writing at the commencement of tuition that non-attendance, without exemption having been granted, constitutes failure in the paper, regardless of the rest of the assessment procedure.

3. Paper coordinators shall advise students at the commencement of tuition which elements of the assessed course work will contribute towards the final grade for the paper, and which elements, if any, are compulsory. Unless otherwise stated all final exams are compulsory. Without exemption having been granted, failure to:

(a) attend a compulsory exam, or;

(b) submit a compulsory assessment element, or;

(c) complete assessment components totalling 51% or more of the total assessment, or;

(d) submit an Aegrotat application,

constitutes failure in the paper, regardless of the rest of the assessment procedure.

Re-marking of Assessed Course work

4. Students who seek to have an assessed course work component re-marked should initially consult with the paper coordinator to clarify the feedback and/or the mark awarded. If the informal consultation does not address the student's concerns, then a formal application for re-marking may be made. Re-marking of course work is offered in exceptional circumstances only; the onus is on the student to justify the request to the chief examiner/Programme Director. Re-marking will normally be by a different marker, using the original copy together with the marker's comments. Cases based on calculation errors within the original marking of the course work should be forwarded directly to the paper coordinator and do not require a formal application.

For coursework to be eligible for re-marking it must:

(a) be the original work submitted for assessment together with the marker's comments;

(b) normally contribute at least 15% towards the final grade for the paper;

(c) must have been formally assessed only once previously;

(d) be submitted with a re-mark application within four weeks from the date of release of the original assessment result.

As a result of a re-mark, the grade for the course work could remain unchanged, or be amended upwards or downwards.

Students in named Doctoral degrees must refer to the Web Book for Doctoral Study for separate details of re-marking provisions as the above regulations do not apply to named Doctoral students. The Web Book is available on the University website at policyguide.massey.ac.nz.

Aegrotat/ Impaired Performance Consideration

5. Subject to these Regulations, students may apply for Aegrotat / Impaired Performance consideration, in relation to compulsory learning experiences, assessment and examination activity where such activity is at a fixed time and place as defined in the Paper Guide.

Aegrotat / Impaired Performance Applications

(a) May not be made for assessment or examination activity which is not at a fixed time and place as defined in the Paper Guide.

(b) May not be made for an assessment or examination activity that constitutes less than 10% of the total assessment for a paper. An alternative arrangement may be offered at the University's discretion.

(c) May not be made on the grounds of long term illness, long term injury, or disability or learning impairment unless successful completion of the learning experience, assessment or examination activity is compromised by a temporary acute episode of impairment, or at the onset of a long term condition where diagnosis or injury occurred after the date for withdrawal with a refund in the paper which is the subject of the application.

(d) May not be made under these Regulations by Doctoral candidates or students enrolled in postgraduate theses, dissertations, research reports, or project papers. Students enrolled in postgraduate theses, dissertations, research reports, and project papers, are referred to the Carry Forward of Postgraduate Enrolment regulations; Doctoral candidates are referred to the Web Book for Doctoral Study.

(e) Where made on the grounds of illness or injury must be accompanied by a certificate from a relevant approved health professional whereby the health professional must have assessed the student at the earliest practicable opportunity but no later than seven days from the date of the assessment or examination activity for which Aegrotat or Impaired Performance consideration is sought.

(f) Where made on the grounds of critical personal circumstances other than illness or injury, must be accompanied by corroborative evidence of the circumstances and where relevant, followed by a certificate from a relevant approved health professional assessing the impact the critical personal circumstance had on the student's ability to successfully complete the learning experience, assessment or examination activity. The approved health professional must have assessed the student at the earliest practicable opportunity but no later than seven days from the date of the assessment or examination activity for which Aegrotat or Impaired Performance consideration is sought.

(g) Must be made on a Aegrotat and Impaired Performance Application form completed by the student or (in circumstances where an illness, injury, or critical personal circumstance prevents them from doing so) by their authorised representative, and received by the Assessment Manager, Student Administration along with accompanying documents as specified under clause 5 (e) or (f) no later than 14 days after the assessment activity to which the Application relates, together with the University fee prescribed (if any) for the Application.

(h) A valid application will be submitted in the manner required, meet the conditions specified, and upon grounds that are acceptable to the University.

(i) For the avoidance of doubt, an Aegrotat or Impaired Performance consideration will not result in a passing grade for a paper where the student has not completed all compulsory elements excepting the subject(s) of the Application(s), or where achievement of the learning outcomes has not been attained, or where the Academic Board or its delegate cannot be satisfied on reasonable grounds that the student would otherwise have passed the paper.

Aegrotat Consideration

(j) Subject to clauses 5(a) to (i) above, students who have been prevented by illness, injury, or critical personal circumstances from presenting themselves at any compulsory learning experience, assessment or examination activity, where such activity is at a fixed time and place as defined in the Paper Guide, may apply for Aegrotat consideration.

(k) Subject to clause 5(a) to (i) above, the Academic Board or its delegate, at its discretion may decide to award a grade or to require the student to complete the activity that is the subject of the application. The Academic Board or its delegate must have regard to the proportion and quality of the student's course work as completed, whether the learning outcomes have been attained, and any other concessions granted. Activities required to be undertaken in accordance with this regulation must be completed prior to the end of the enrolment period as specified by the end date for the paper that is the subject of the application, unless the conditions of Regulation 5(m) are met.

(l) Grades that may be awarded following an Aegrotat consideration are: a letter grade, AEG pass, or DNC. A passing letter grade (i.e. A+ to C) may only be considered for award where 60% of the assessment value for a paper has been completed and all compulsory elements required under the paper outline, except the subject of the application, have been undertaken to a pass standard. An AEG pass may only be considered for award where 40% of the assessment value for a paper has been completed and all compulsory elements required under the paper outline, except the subject of the application, have been undertaken to a pass standard.

(m) Under limited circumstances a NF (Not Finalised) may be recorded until such time as an equivalent learning experience or assessment activity takes place, which shall be no later than the next available offering of a paper. This option will apply where all compulsory elements, except the subject of the application, have been undertaken to a pass standard, and less than 40% of the total assessment of the paper has been completed by the student.

(n) May only be appealed once in writing to the Academic Board or its delegate (normally the Chief Examiner of the relevant College) within 4 weeks of the release of the final grade for the paper.

Impaired Performance Consideration

(o) Subject to clauses 5(a) to (i) above, students who consider that their performance in, or preparation for, any assessment or examination activity, where such activity is at a fixed time and place as defined in the Paper Guide, has been impaired due to illness, injury, or Critical Personal Circumstances may apply for Impaired Performance consideration.

(p) Subject to clause 5(a) to (i) above, the Academic Board or its delegate, at its discretion may decide to alter a mark, and if so the quantum of the alteration, or not to alter a mark. The Academic Board or its delegate must have regard to the student's course work as completed, whether performance in the assessment is atypical compared to other assessments completed, and in relation to the overall class performance for the assessment completed, and any other concessions granted.

(q) May only be appealed in accordance with the Re-Marking of Assessed Coursework or Re-marking of Final Examination Scripts regulations.

Assignments and Examinations in Te Reo Māori

6. The Māori language is an official language of the University. Those considered to have the necessary level of competency may write assignments, tests, examinations, and text accompanying creative works, in Te Reo Māori, subject to approval and where the subject is considered to be appropriate. Those wishing to pursue this option should make application to the Assessment Manager, Student Administration, by 31 January for Semester One and Double Semester papers and by 16 June for Semester Two and Summer School papers.

Doctoral theses may be submitted in Te Reo Māori, English, or in both languages. The oral examination may also be conducted in Te Reo Māori. Candidates intending to submit their doctoral thesis in Te Reo Māori, or in a substantial combination of English and Te Reo Māori, must indicate this intention within two months of provisional registration. They should supply a letter from the AVC (Māori and Pasifika) or nominee, affirming that they have the required level of competency in Te Reo Māori, will be working in an area where the language is considered to be appropriate, and that supervisory expertise is available in the Māori language.

Academic Integrity in Assessments and Examinations

7. Students are required to complete assessment tasks individually and submit individual work unless the Paper Guide advises that assessments are group assessments.

8. Dishonest practice in connection with any examination or assessment is considered to be a breach of the Code of Student Conduct and in some cases, the Code of Responsible Research Conduct. The Student Academic Integrity Policy and Procedure for managing the allegations of misconduct are both found on the Massey University Policy Guide at policyguide.massey.ac.nz. The Student Disciplinary Regulations that provide a detailed account of the processes for resolution of complaints of misconduct and the procedures for student appeals, is found on the Massey University Policy Guide at policyguide.massey.ac.nz.

Final Examinations

Time and Venue

1. The examinations conducted by the University shall be held at the places and times specified in the examination timetables published by authority of the Council.

Written Entry

2. (a) Students enrolled in an internal offering of a paper are not required to give notice in writing of intention to present themselves for examination.

(b) (i) Students enrolled in a distance (extramural) or block mode offering of a paper are required to elect the centre where they propose to sit their examinations (from the published list of centres) when completing the Enrolment Application.

(ii) When subsequently advising a change of address, it will be necessary to either confirm or amend the pro-posed examination centre. If relocating over-seas, form ENR9 will have to be requested and completed.

Examination Procedure

3. The examinations shall consist of such written, oral and practical examinations as the examiners may determine.

4. Candidates shall write out answers to the questions in the presence of a supervisor, who shall be appointed or approved by or on behalf of the Council, and in accordance with such detailed instructions as may be furnished by the Council.

5. Candidates must comply with the Examination Rules, copies of which are available from the Assesment Manager, Student Administration and from the University website.

6. No candidate shall communicate with an examiner in regard to an examination except through Massey Contact under delegated authority from the Assessment Manager, Student Administration.

7. Any candidate who has a permanent disability which could be considered to adversely affect performance under ordinary examination conditions must inform the Assessment Manager, Student Administration, at least two months prior to the commencement of the examination period and supply such documentary evidence as is required.

8. The examination scripts shall be transmitted to the examiners, who shall report the results for the paper to the Assessment Manager, Student Administration.

9. Assessments (including major tests) and examination scripts not routinely returned to students are retained by academic departments for a period of 12 months.

Re-marking of Final Examination Scripts

10. Any student may have their final examination script re-marked by the examiners, followed by a recalculation of the final grade where appropriate. Application must be made to the Assessment Manager, Student Administration; the following conditions must be met:

(a) the examination must have been formally assessed only once previously;

(b) no additional information from the student shall be placed before the examiners.

(c) application must be made within four weeks from the release of the official results of final examinations;

(d) payment of the prescribed fee must accompany the application.

As a result of a re-mark, the final grade could remain unchanged, or be amended upwards or downwards. The application fee will be refunded if there is a change of final grade.

Research Reports and Masters Theses

11. (a) All research reports (up to 60 credits) shall be graded by two examiners, at least one of whom shall be independent of the research work, with external moderation undertaken in accordance with College policies.

(b) At the discretion of the examiner(s), a candidate may be examined orally on the subject of the research report or thesis.

(c) At the discretion of the chief examiner, a failed research project may be revised and re-submitted once and may be subject to re-examination. Following successful re-examination the candidate will not be eligible for honours or distinction.

(d) All masters theses shall be graded by two examiners who are independent of the research work and one of whom is external to the University.

(e) At the discretion of the examiner(s), a candidate may be examined orally on the subject of the masters thesis.

(f) At the discretion of the chief examiner, a failed masters thesis may be revised and re-submitted once and may be subject to re-examination. Following successful re-examination the candidate will not be eligible for honours or distinction.

Theses

12. (a) A candidate whose examination includes the presentation of a thesis (≥90 credits) shall have an approved supervisor or supervisors before commencing work on the research.

(b) Before the thesis is forwarded to the examiners, the Head of Academic Unit shall supply a certificate from the supervisor that the thesis embodies work carried out by the candidate under direct supervision.

(c) For the purposes of the assessment of the masters degree thesis a candidate shall be required to submit copies of the thesis as required by the college that has supervised the thesis.

(d) For the purposes of the assessment of the doctoral degree thesis a candidate shall be required to submit to the Graduate Research School (if located on Manawatū Campus), or to Massey Contact (if located on Albany or Wellington campuses), four securely-bound copies of the thesis. Students not located close to a campus can post or courier their theses to the Graduate Research School. Where the thesis is text-based, in part or in whole, a digital copy will also be lodged with the Graduate Research School or Massey contact at the time of submission.

(e) Paper copies and the digital copy of the thesis shall, unless the Librarian otherwise approves, conform with the format requirements as detailed in the current library handbook A Guide to the Presentation of Theses.

(f) (i) The University may agree to accept a thesis solely in digital form, where the nature of the research is such that it is not appropriate for the thesis to be submitted in a printed form. Approval of the use of digital format in this way should be sought by the candidate at an early stage of enrolment in the thesis.

(ii) The University may agree to accept part of a thesis solely in digital form, where there are tables of data or other information that are effectively appendices to the thesis.<0x2029>

(g) For Doctoral theses the candidate shall be given a receipt for the copies of the thesis by the Graduate Research School or the relevant Massey Contact office. As soon as the assessment has been completed, and the final version approved, in the case of successful candidates, the candidate or the candidate's supervisor shall be responsible for submission to the Graduate Research School of two hard-bound copies and one electronic copy of the thesis, unless otherwise stated in the course regulations. One hard copy and one electronic copy shall be lodged in the Library of the Campus of study, with the hard copy being securely housed for archival purposes. The second hard-bound copy shall be returned to the Academic Unit.

(h) For master's theses, as soon as the assessment has been completed, and the final version approved, in the case of successful candidates, the candidate shall be responsible for the return to the University of a final copy of the thesis. One bound hard copy and one electronic copy must be forwarded to the Library. The electronic copy shall be lodged in the Library, with the hard copy being securely housed for archival purposes.

(i) The paper and the digital copies of the thesis must be accompanied by a declaration signed by the student stating that the paper and the digital copy are the same (subject to the provisions of subsections in (i)).

(j) The two copies destined for the Library will be fully catalogued, and in the case of the digital copy, metadata tags will be added. The print copy will be lodged permanently in secure facilities in the Library, although available for consultation within the Library. The digital copy will be lodged permanently in the University's digital repository. Unless the AVC (Research) has approved an embargo, the print and digital copies will be publicly accessible.

(k) A thesis including parts of the thesis which were solely in digital form, will be publicly accessible through the University's digital repository, unless embargoed. In the case of an embargo of the full digital copy held by the University, only the author, title, abstract and metadata will be publicly accessible through the University's digital repository while the embargo remains in place.

(l) University records of the examiner's assessment of the thesis shall be retained and disposed of in accordance with the University General Disposal Authority as required under the Public Records Act 2005. The student academic transcript shall be archived in accordance with the University General Disposal Authority as required under the Public Records Act 2005.

Key to Grading System

Pass grades
A
A
A-
1st Class Pass
B
B
B-
2nd Class Pass
C
C
Pass
Aeg Aegrotat Pass
P Ungraded Pass
R Restricted Pass
Fail Grades
D Fail
E Low Fail
F Ungraded Fail
DNC Did Not Complete
Other Entries
WD Withdrew without academic penalty
NF Not finalised
CONT Continuing enrolment

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