Enrolment Regulations
1. Every applicant must complete enrolment formalities which include submission of an Enrolment Application, written acceptance of an Offer of Place [unless waived in writing by the University] and receipt of a Confirmation of Enrolment. Applicants who wish to study full-time ought to apply to enrol for 120 credits of study at the beginning of each year. Massey University has an online system for enrolment. A paper based enrolment system will be used which comprises the same steps as the online system when the online system is inoperative for any reason or in other special circumstances as permitted by the Assistant Vice-Chancellor and Registrar.
Due Date for Enrolment Applications
2. Generally, all applicants are expected to submit their Enrolment Applications so that they are received by the University on or before the due date. For most students the due dates for 2012 are:
Some qualifications require applicants to apply in advance of the standard due dates for selection and some papers do not follow standard semester dates. The relevant enrolment dates for these qualifications and/or papers are available from enrolment material on the University website or by contacting the University.
Doctoral candidates shall submit their Enrolment Applications within three weeks of the commencement date specified by the Doctoral Research Committee. Candidates will need to enrol for each successive year by accepting an Offer of Place and receiving a Confirmation of Enrolment. Details of fees will be available each year before enrolment is completed.
Final Dates
3. Addition or Substitution of Paper(s)
Enrolled students may, at the University's discretion, be permitted to add or substitute papers. If students also wish to apply for admission to a graduate or postgraduate level qualification they must apply by the dates given in Enrolment Regulation 2 or, for Doctoral students, by the dates in the Handbook for Doctoral Study.
Except where stated otherwise in programme material, any applications for adding or substituting papers must be received by the University no later than the dates below, which are the first Friday of the semester for internal papers, or Wednesday prior to semester start for distance (extramural) and block papers.
For information about withdrawal from papers see Enrolment Regulations 12-13.
Dates for applying to add or substitute papers in 2012 are:
Note: Some papers do not follow standard semester dates and students seeking to add papers should refer to programme material, the University website or contact the University for due dates.
Limitation of Student Numbers
4. The University Council (by its delegate) may limit the number of students enrolled in any programme each year because of insufficiency of staff, accommodation or equipment. Accordingly, where the number of applicants for the programme exceeds the number of places available, then Massey University will select from the applicants those students who may be enrolled in the programme each year.
Late Enrolment
5. When the number of applicants exceeds the places available, applications received on or before the due date will be given priority over those received after the due date but before selection decisions are made.
Where Enrolment Applications are received after the due date, the University may, at its discretion, after a Late Enrolment Appeal process, consider approving a late enrolment. This will normally be no later than four weeks after Enrolment Applications are due and usually before selection decisions are made (if any).
Applicants may only submit a Late Enrolment Appeal when the Enrolment Application is received after the relevant due date, and where applicants have experienced exceptional personal circumstances or believe that refusal of enrolment will cause undue hardship or in other circumstances at the discretion of the University. Where relevant, the Late Enrolment Appeal application must be supported by evidence of the circumstances involved. When a Late Enrolment Appeal is made for a programme where numbers are limited, all applicants that were not selected are considered with the late application.
Even where exceptional circumstances exist, or refusal of enrolment will cause undue hardship, late enrolments will not be approved if, in the Assistant Vice-Chancellor and Registrar's view, they cannot be resourced adequately or in a timely manner.
Completion of Enrolment
6. The University assesses the Enrolment Application in relation to its regulations, capacity to provide tuition and its other requirements. The University may approve only those parts of the application that can be assessed as complying with course regulations and otherwise meeting its requirements. Applications for enrolment normally proceed directly to an Offer of Place unless withdrawn by the applicants in writing or unless the approvals required from the University are not obtained.
Each applicant will be informed of the outcome of his or her Enrolment Application by either a written Offer of Place or, when the applicant does not meet University requirements, a response in writing. The Offer of Place will advise applicants of the programme(s) (qualification(s) and paper(s) (if any)) that they may study, the terms of their agreement with Massey University and provide instructions on how to respond. Applicants are required to submit to the University acceptance of the Offer of Place, and the University must receive it, by the due dates specified in the Offer of Place in the manner required, unless this requirement is waived or varied by written notice by the University. On accepting the Offer of Place, students agree to pay the tuition fees and non-tuition fees and agree to the terms of their enrolment.
The Offer of Place may be subject to conditions which conditions are inserted for the sole benefit of the University and may be waived by the University by written notice. When the University receives the acceptance of the Offer of Place, the University and the student have a contractual relationship. When the Offer of Place is subject to conditions those conditions must be satisfied or waived by the University, by written notice, or the contract is at an end. In some cases, after acceptance of the Offer of Place, students are required to select papers for their programme(s). Even when that selection is made the University may not permit the student to study the paper(s) selected but the University may require the student to select paper(s) that they can study.
A Confirmation of Enrolment is issued by the University to the student when the Offer of Place is unconditional or when there are no conditions to be satisfied. Within a short defined period following the acceptance of the Offer of Place by the student, the student may propose changes to the programme (eg. by adding or substituting papers). If the University agrees to the changes proposed by the student, any such changes are recorded. When a Confirmation of Enrolment has already been issued a new Confirmation of Enrolment is issued comprising a new enrolment agreement for the programme(s) listed on the Confirmation of Enrolment but otherwise on the terms and conditions already agreed. When a Confirmation of Enrolment has not already been issued, and if the University agrees, then a Confirmation of Enrolment will be issued comprising an enrolment agreement for the programme(s) listed on the Confirmation of Enrolment but otherwise on the terms and conditions already agreed.
The dates for Students to add or substitute papers are given in Enrolment Regulation 3. The dates and manner for students to withdraw from papers are given in Enrolment Regulations 12-13. When a student has received a Confirmation of Enrolment but then does not pay tuition fees or non-tuition fees, or does not meet the requisites for one or more papers, the University may, in writing, cancel that student's enrolment in a paper or programme at the University. Cancellation of enrolment means the person is still liable to pay the University tuition fees and non-tuition fees unless cancellation is during the period students are eligible for a tuition fees refund. If the University cancels a person's enrolment in all papers in an academic year, during the period students are eligible for a tuition fees refund, a withdrawal fee is payable.
Mixed Delivery Modes
7. Applicants may apply to be enrolled simultaneously in papers offered in different delivery modes. Such applications are subject to the usual provisions of the General Regulations governing Matriculation, Enrolment and Examinations.
8. In exceptional circumstances applicants may apply to be enrolled in the internal mode while not attending regularly scheduled classes on campus. All such applications are subject to approval of Academic Board (through the Pro Vice-Chancellor of the relevant College). In giving approval, the Pro Vice-Chancellor shall ascertain that appropriate arrangements have been made for tuition or supervision and for the provision of services required to enable the applicant to undertake the study with a reasonable likelihood of success. Except as set out in this Regulation, students must abide by the conditions applying to the particular mode in which each paper is offered.
Concurrent Programmes
9. Students normally enrol for a single programme of study. With the approval of Academic Board (through the Pro Vice-Chancellor of the relevant College), it is possible to enrol concurrently in papers for credit to a second programme of study.
Concurrent Enrolment
10 Students who wish to be concurrently enrolled at Massey University and another New Zealand University must obtain prior approval of both institutions. Applications must be made in writing to the Pro Vice-Chancellor's office of the relevant College as well as the other institution.
Normally enrolment is for credit to a Massey University qualification. Students intending to complete a qualification from another New Zealand tertiary institution may apply to be enrolled in papers taught extramurally at Massey University for credit to the other institution's qualification.
Permission to credit specific papers to the qualification must be obtained from the institution offering the qualification. This permission can be sought at any time prior to enrolment. Enrolment by Massey University does not imply that papers will be credited by another institution to its qualifications.
Approval
11. The personal programme of every applicant shall require the approval of the Council of the University or its delegate. This is exercised as part of the administrative procedures at enrolment. Approval will normally be granted for courses that are in accordance with the programme regulations. Students' progress to completion will be assessed under the current year of regulations unless a transition pathway for the student is defined. For general provisions affecting their programme, students are referred to the General Regulations governing Matriculation, Enrolment and Examinations.
Students who propose to change from one programme to another ought to contact the University to determine which of the papers they have passed may be credited to the new programme before they submit Enrolment Applications. Student Allowances do not automatically transfer from one programme to another and students applying for loans and/or allowances should contact StudyLink to check their eligibility for assistance.
Enrolment in a programme at Massey University requires:
(a) approval of admission to the qualification by the Council of the University (or its delegate) (this includes applicants not being of bad character, no misconduct, or breach of discipline and sufficient progress in study);
(b) assurance from the relevant academic unit that the financial, human and physical resources relevant to the proposed programme are available; and
(c) enrolment in papers that meet the academic requirements of the qualification.
Withdrawal
12. Withdrawals may only be notified by students using the online enrolment facility (MyEnrolment) accessible from the University website or, as an exception, by written notification of withdrawal. Doctoral students must advise the Graduate Research School of their intention to withdraw on the appropriate form. The date of withdrawal is deemed to be the date on which the notice of withdrawal is received by the University. All extramural students are required to return their study materials to the University.
13. When the University receives written notification of withdrawal from paper(s), comprising part but not all of a student's programme(s) for the year, before 10 percent of the study period has elapsed for the papers concerned (as defined by the paper start and end dates), the student will be eligible to receive a refund of tuition fees paid for the papers concerned and no academic penalty shall apply. Students will not receive a refund of non-tuition fees paid, and are still required to pay non-tuition fees, but non-tuition fees may be reduced subject to the number of credits remaining in the student's programme.
When the University receives written notification of withdrawal from paper(s), comprising all of a student's programme(s) for the year, before 10 percent of the study period has elapsed for all paper(s) (measured from paper start date), the student will be eligible to receive a refund of tuition fees and non-tuition fees paid and no academic penalty shall apply. A withdrawal fee is still payable and will be deducted from any refund.
When the University receives written notification of withdrawal from a paper(s) after 10 percent of the study period has elapsed but before 75 percent of the study period has elapsed for the paper(s) concerned (as defined by the paper start and end dates) the student shall be withdrawn without academic penalty but will remain liable to pay all University prescribed fees and will not be entitled to a refund.
When the University receives written notification of withdrawal from a paper(s) after 75 percent of the study period has elapsed for the paper(s) concerned (as defined by the paper start and end dates) the student shall be withdrawn with academic penalty and remain liable to pay all University prescribed fees and will not be entitled to a refund.
Students who do not attend a paper, where they have accepted an Offer of Place and where they have received a Confirmation of Enrolment, will be liable to pay all fees prescribed by the University and are not entitled to any tuition fee refund for that paper unless the correct withdrawal procedures are followed and unless the University receives notice of withdrawal before 10 percent of the study period has elapsed (as defined by the paper start and end dates).
14. Withdrawal after 75 percent of the study period is termed 'withdrawal with academic failure'. The academic record will therefore show DNC (Did Not Complete). Repeated DNC or academic failure in the same paper may result in the University refusing to enrol that person in the paper again. Refusal is notified to the student concerned in writing. Unless specifically notified of exclusion from the University, students remain eligible to apply to re-enrol in the future.
Fee Appeals
15. The University recognises that exceptional personal circumstances may arise that make it impossible for a student to continue with his or her study. Where such circumstances arise after the date by which students may withdraw from study with a refund, the University may, at its sole discretion, consider alternative arrangements.
Whether a refund or partial refund is granted is determined by the University following the Fee Appeal process. Students are eligible to submit a Fee Appeal who have experienced exceptional personal circumstances, and have already withdrawn from the paper(s) in question. Where relevant, the Fee Appeal application must be supported by documented evidence of the exceptional circumstances.
16. The University may, at its discretion, defer a student's study in a paper(s) from one period to another.
Carry Forward of Postgraduate Enrolment
17. (a) Postgraduate students undertaking research (other than for Doctoral degrees), may apply to carry forward their enrolment into the enrolment period immediately following the enrolment period where the student paid tuition fees in order to complete the requirements of a thesis, dissertation or project paper, where one of the following conditions applies:
(i) Exceptional circumstances arise that prevent a student from completing the requirements of a thesis, dissertation or project paper within a single enrolment period.
(ii) Where a thesis, dissertation or project paper is being undertaken on a part-time basis and completion within a single enrolment period is not possible. Students may only apply when a part-time classification is established at enrolment.
(b) Applications are subject to approval by the Pro Vice-Chancellor. No further tuition fees are due for the enrolment period in which Postgraduate Enrolment is carried forward. An application fee is payable at the time that the application is made.
(c) 'Exceptional Circumstances' for Carry Forward of Postgraduate Enrolment
This procedure enables Pro Vice-Chancellors to roll forward the enrolment provided that:
(i) the Pro Vice-Chancellors is satisfied the student has been making satisfactory progress, and
(ii) 'exceptional circumstances' have prevented the thesis, dissertation or project from being completed within the relevant enrolment period.
'Exceptional circumstances' include any one of the following:
(i) Ill health of a significant extent or duration verified by a medical certificate.
(ii) Close family bereavement or other traumatic personal event as verified by relevant documentary evidence.
(iii) Unanticipated problems with the conduct of research or with supervision or support which are beyond the control of the candidate.
Enrolment of School Students
18. Notwithstanding Regulation 1 of the Matriculation Regulations, the University may grant students who are enrolled for full-time instruction in a secondary school permission to enrol in a paper or papers up to a maximum of 30 credits in an academic year, of which not more than 22.5 may be taken in a single semester. Students allowed to enrol in papers under this regulation must matriculate before they are formally admitted to a university. When they have matriculated they may apply to credit to a qualification papers passed under this regulation.
Enrolment of International Students
19. Massey University has agreed to observe and be bound by the Code of Practice for the Pastoral Care of International Students published by the Minister of Education. Copies of the Code are available on request or from the New Zealand Ministry of Education website.
20. International students must have appropriate and current medical and travel insurance while studying in New Zealand.
Persons Resident Outside New Zealand Enrolling for Distance (Extramural) Study
21.(a) New Zealand citizens residing outside New Zealand who enrol in a programme leading to an award of a qualification are entitled to pay domestic fees unless:
(i) they enrol at Massey University overseas campus; or
(ii) receive tuition primarily at an overseas site; or
(iii) are enrolled with an overseas provider.
(b) New Zealand permanent residents and Australian citizens living outside New Zealand who are enrolled for tuition must pay fees at the rate for international students. A residency visa enables a person to be classified as a domestic student only while living in New Zealand. Obtaining a Returning Resident's Visa prior to leaving New Zealand entitles a person only to re-enter New Zealand and to be granted a Residence Visa on arrival; it does not influence the person's status while outside New Zealand. Therefore, for entitlement and fees payment purposes, the person's status remains as an international student.
22. Distance (extramural) enrolment may be permitted for applicants living outside New Zealand who are not New Zealand citizens. The process for setting tuition fees due for such enrolments are the same as for other international full fee-paying students studying at Massey University. Enrolment in international off-shore distance (extramural) programmes may be subject to special terms and conditions as determined and approved by Academic Board. Particular programmes of study and papers may have a residential requirement which has a face-to-face dimension. Approval of offshore distance (extramural) education initiatives are subject to the requirements of the University's Policy Relating to the International Delivery of Qualifications.
Note: Enrolment by distance (extramural) education will not normally be approved for citizens of the People's Republic of China in order to ensure degree recognition. Any exception requires approval by the Pro Vice-Chancellor (or nominee) of the College responsible for the student's programme of study.
International Students Resident in New Zealand Enrolling for Distance (Extramural) Study
23. Distance (extramural) enrolment may be permitted for students residing in New Zealand who are not citizens or permanent residents of New Zealand. Such students will be required to hold a Study Visa and will pay international student fees.
Note: Enrolment by distance (extramural) education will not normally be approved for citizens of the People's Republic of China in order to ensure degree recognition. Any exception requires approval by the Pro Vice-Chancellor (or delegate) of the College responsible for the programme.
Maximum Student Workload
24. (a) The maximum credits students may take in Semester One, Semester Two and the Double Semester shall not exceed 150 credits. Students shall not enrol in more than 75 credits per semester.
(b) Credits for double semester papers are assigned in equal parts per semester.
(c) Applicants shall not enrol in the same year for more than two distinct courses for degrees and diplomas.
(d) The maximum credits students may take in Summer School shall not exceed 30 credits.
Certificate of Proficiency Regulations
1. An applicant who intends to register for tuition without fulfilling the requirements of a full programme leading to a Massey University qualification may be permitted to enrol for no more than 30 credits per year on a Certificate of Proficiency basis. Except as permitted by the Enrolment of School Students regulation, applicants are required to satisfy Regulation 1 of the Matriculation Regulations.
2. Applicants for a Certificate of Proficiency shall pay fees, complete compulsory requirements and give notice of their intention to enter for examinations, where appropriate, as if they were proceeding to a degree, diploma or certificate. The Registration and Examination Regulations shall apply to such candidates.
Approval of Course
3. The personal course of study of every applicant for a Certificate of Proficiency shall require the approval of the Academic Board. Normally approval is exercised as part of the enrolment process.
Status of Certificate of Proficiency Pass
4. A student who has passed in a paper for a Certificate of Proficiency may at a later date have the paper credited towards a degree or diploma provided that the necessary conditions for the paper as a part of the degree or diploma were fulfilled at the time when the paper was passed for a Certificate of Proficiency.
Aligned Resource Management
In keeping with principles of sound management, Massey University wishes to ensure that it can adequately resource the programmes of study it offers. Accordingly, the University reserves the right under Section 224(5) of the Education Act (1989) to control the number of enrolments it will accept in any programme.
The number of places to be funded in any programme and the criteria for student selection will be available on application from the Student Management office prior to each enrolment period. Every endeavour will be made to meet the academic needs of students where this does not prejudice the proper presentation or the academic standing of a programme.
