Use of Information
- Library Regulations
- Policy on Use and Access to Information Technology Systems
- Intellectual Property
- Law of Copyright
Library Regulations
Preamble
1. The University Library is provided for the purpose of study and research by the University's students and staff and is a shared resource for the Massey community. Every authorised user of the Library has both a right to work without undue disturbance or distraction and a concomitant duty to respect the rights of others. Not all services are available to all categories of users. The following Regulations are promulgated for the benefit of all Library users.
Note
'University Librarian' or delegate means the person performing the duties of the University Librarian. 'Library' means any room used primarily for the purposes of the University Library. 'Library material' means any item, whether print, electronic or other format, provided by the Library for information, study or research.
Authorised Users
2. The following persons shall be entitled to use the Library:
(a) members of the University Council
(b) members of the staff of the University
(c) students currently enrolled at the University
(d) retired members of staff
(e) scientific and technical staff of the Fonterra Research Centre, the local divisions of the Crown Research Institutes, the Ministry of Agriculture and Fisheries, and the Leather and Shoe Research Association
(f) other persons at the discretion of the University Librarian.
Hours of Opening
3. Hours of opening shall be posted at each Library and on the Library Website. The hours may be varied at the discretion of the University Librarian.
Library Cards
4. All authorised users shall carry a current library card and produce it upon request. For most staff and students, the library card is the University ID card.
Where a library card is lost, the user shall report that loss to the University Librarian.
Borrowing
5. No library material shall be removed from the Library without the loan first being properly recorded.
Library material shall be returned by the due date. The person in whose name material is borrowed is responsible for its safekeeping for the duration of the loan and for its return.
Loan Periods
6. Notices advising loan periods are displayed at the Lending Desks at each Library and on the Library website.
Library material on loan may be subject to recall at any time, including study breaks and summer vacation. Recalled material must be returned by the notified date. Failure to do so will incur a fine.
Loans may be renewed up to three times, provided that the items are not required by another user. After three renewals they must be returned for re-issue.
Items in the Course Reserves Collection may be loaned for periods of up to two hours, or overnight from one hour before closing time. Overnight loans are to be returned within half an hour of the Library's next opening.
Lost or Damaged Material
7. Loss of, or damage to, library material shall be reported immediately to the Library. Borrowers shall be required to pay such costs as may be determined by the University Librarian for lost or damaged material, together with the prescribed administration fee. These costs shall not exceed the reasonable cost of restoring an equivalent item to the collection.
Such material remains the property of the University, notwithstanding payment of the bill for its replacement, and must, if found, be returned. A refund in whole or part will be made (depending upon the condition of the items), but the associated administration fee may be retained. No refunds will be made if more than a year has elapsed since the original payment.
Fines and Sanctions
8. Borrowers who fail to return or renew any borrowed material shall be liable to a fine unless they satisfy the University Librarian that circumstances have prevented them from returning the material at the appropriate time.
The University Librarian is under no obligation to notify borrowers when material is overdue and fines may still be imposed when material is returned after the due date, even though no notice has been received by the borrower.
Fines shall be payable for each day or period (or part thereof) that the material is overdue until it has been returned to the Library. Notices advising fines charges are displayed at the Lending Desks at each Library and on the website.
Where library material is not returned or a charge levied remains unpaid, borrowing privileges will be withheld.
Students who have very overdue items and owe amounts in excess of $150 shall be reported to Registry, and until the debt is discharged, shall not be entitled to:
(a) Enrol in any other University course;
(b) have their academic records transferred to any other university;
(c) have their academic transcripts or any other certificates issued.
Conduct of Persons Using the Library
9. No person shall create any unnecessary noise or disturbance or behave in a disruptive, disorderly or improper manner in the Library.
No person shall deliberately or carelessly mutilate, deface or misplace any library material or equipment.
Consumption of food and drink is permitted provided drinks are in spill-proof containers, and food Is not strong smelling and does not interfere with the cleanliness of the building or the study environment of Library users. Food and drink are not permitted in areas equipped with computers. Cell phones, laptops and other devices should not be used in the Library in a manner which may disturb others.
No person shall distribute or post any notices except on public noticeboards in the Library, except with the prior authorisation of the University Librarian.
All persons shall, when so requested by the Library staff, present their bags and personal belongings for inspection.
All persons who use the Library shall identify themselves on request to a member of the Library staff.
No person shall reserve a place by leaving books or other articles on desks or seats for longer than 30 minutes. Material so left may be removed.
In the case of any person using the Library who behaves in a disorderly or improper manner or otherwise in breach of these Regulations, the University Librarian may require that person to withdraw from the Library.
Use of Subscribed Electronic Resources (e-journals, e-books and article databases)
10. The Library subscribes to electronic resources whose licences stipulate how and by whom they may be used. If a licence is violated by anyone inside or outside the University, the publisher may suspend all University access to the resource. Resource-specific permissions and restrictions are available to view via the Library Catalogue. In addition to these, the following must be observed:
(a) No person shall share their Massey University username and password with another person.
(b) No person shall systematically download, print, or copy substantial portions of electronic resources (e.g., entire journal issues or books).
(c) No person shall post content from electronic resources to any public space, such as a web site or blog.
(d) No person shall use content from electronic resources for commercial purposes (as resources are accessed under an educational use licence).
(e) No person shall share content from electronic resources with people who are not Massey University staff or students.
(f) No person shall modify content or create derivative works.
(g) All users should seek advice from the Library before making multiple paper copies of an article from an electronic resource, or including a copy of an article in a course pack, study guide or online course.
Users of electronic resources should be aware that their use can be monitored by the Library.
Copyright
11. All persons who use a copying machine in the Library shall observe the limits described in the Copyright Act 1994.
Note
Copyright notices are placed near machines and a copy of the Act may be inspected at the Information Desk.
Theses and Research Papers
12. Two copies of theses, which have been accepted for the award of Doctoral or Master's degree, must be deposited in the Library. One copy should be a hard-bound paper copy and the other a digital copy In CD-ROM format.
The paper copy shall, unless the University Librarian approves otherwise, be on quality paper, and the digital copy shall be in a format approved by the University Librarian (a CD-ROM of the thesis in original format). Each copy must include the name of the author and the title, and contain a short abstract.
Use of Te Reo in a thesis will follow the guidelines set out in Massey University's Māori Language Policy: Matua Reo Kaupapa.
Note: Students are advised to consult A Guide to the Presentation of Theses, copies of which may be obtained from the Library or Library website.
Research papers may be deposited in the Library.
The Library may copy all or part of a thesis and provide it to another institution for the purposes of research and private study, unless the author states otherwise in the thesis.
A digital copy may be loaded on a server within the University, and be made available, with appropriate document security, as part of the Australasian Digital Theses Programme, unless the author states otherwise in the thesis.
Theses may be embargoed for a period of time only if approved by the Assistant Vice-Chancellor (Research). It is possible with digital theses to embargo part of the thesis (eg an appendix) while allowing the general text to be made available to the public.
Policy on Use and Access to Information Technology Systems
The purpose of the policy is to regulate access to and define authorised use of all University information technology and communication systems by all users. The policy is available on the University's website at: http://policyguide.massey.ac.nz/
This policy covers IT and communications systems in general; items specifically included are the authorisation for access and proper use, legal ownership of messages generated or manipulated, system and information misuse criteria, misuse of IT system communication mechanisms, privacy issues relating to individuals and messages, regular message monitoring, collection of statistical data and electronic remote control computer support.
This policy also covers the procedure for dealing with policy breaches by staff and students. A breach of the policy is regarded seriously by the University and may lead to disciplinary action.
Related documents that should be read in conjunction with this policy can also be found on the University's website at: http://policyguide.massey.ac.nz/
Intellectual Property
The University operates a Policy on Intellectual Property, and students are subject to its provisions. Copies of this Policy are available at: http://www.massey.ac.nz/massey/fms/PolicyGuide/Documents/Research/Intellectual%20Property%20Policy.pdf
The general provisions are as follows:
The University claims legal and beneficial ownership of all New Intellectual Property Rights generated under the auspices of the University. However, Staff and Students retain ownership of copyright and other rights in certain works.
The Assistant Vice-Chancellor (Research) will take all reasonable steps to fairly and transparently allocate the benefits of the Intellectual Property Rights to all parties with an interest.
All students are reminded of their responsibility to abide by the Intellectual Property Policy of the University, which they accept by enrolling at the University. In particular, staff and students are bound by obligations of confidentiality in relation to Intellectual Property Rights or other commercially sensitive information they become aware of during their work or study at the University.
Law of Copyright
The law of copyright allows the University under certain conditions to supply material to students in which copyright works or parts of copyright works are reproduced. Students are reminded of the obligations they must accept on enrolment that materials supplied to them are to be used only for research or private study and for no other purpose.
Massey University takes out a licence with Copyright Licensing Ltd, the Print Media Copyright Agency, APRA/AMCO/PPNZ, and Screenrights annually. These arrangements sets up guidelines for reproduction of copyright print works, music, and broadcast sound and television works and indemnifies the University and staff against any prosecution for any alleged breach of copyright while acting under the conditions of the licences. The licences do not lessen the obligation of students mentioned above.
