Interim Progress

Six monthly reporting

Candidate progress is monitored through a six-monthly reporting process. These reports are important as they record and formalise the channel of communication between candidates and supervisors, and help alert others in the chain if there is a need for any support or follow-up (for example, by the Head of the Academic Unit or the Doctoral Research Committee).

Scroll down this page also to read about suspensions, extensions and changes of supervisor.

Candidates should:

  • Update your goals achieved to date and goals for the next 6 months
  • Indicate any difficulties or problems with any aspect of academic progress
  • Use this reporting exercise as an opportunity to reflect on the characteristics of a positive candidature
  • Submit the report to your primary supervisor who will pass it onto co-supervisors and Head of Unit

Main supervisors should:

Heads of Academic Unit/Nominee should:

  • Log in to the student portal to access the candidate's academic progress
  • Read the supervisor's and the candidate's comments on the six-monthly report carefully before signing it, and initiate or facilitate the resolution of any issues
  • On completion of the report you can access a PDF of the report in the portal

Doctoral Research Committee (DRC) or Graduate  Research School (GRS) Administration

Candidates, supervisors, and Heads of Academic Units (in March and September each year) will receive a notification that six monthly reports are due to be completed. The reports should be returned for DRC attention by the due date. The DRC uses the reports to monitor candidate progress, and applies a general policy of resolving any issues informally in the first instance. Candidates are required to complete a progress report if they have been active in their study for three or more months of the six month reporting period.

Suspension of Candidature

If a candidate is prevented from undertaking Doctoral work for a lengthy period (months rather than days) due to illness or unforeseen domestic and personal circumstances, the Doctoral Research Committee (DRC) may approve a suspension of the candidate’s registration. The effect of a suspension is to ‘stop the clock’ for the candidature, thereby eliminating penalty in terms of the time requirements. Suspensions will only be approved under exceptional circumstances and for a maximum of 12 months (full-time) or 18 months (part-time) across the candidature. Candidates enrolled in the Doctor of Clinical Psychology will need to gain permission from the Director of Clinical Training before applying to the DRC for a suspension.

Candidates should:

  • Be aware that during a period of suspension entitlements are also suspended (for example scholarship and student allowances; rights to work on the research or thesis; access to supervisors and university facilities including library, and equipment)
  • Log in to the student portal to request a suspension - enclose a medical certificate from a general practitioner or specialist with the application if ill-health is the basis of the suspension request

Main supervisors should:

  • Respond to the email request to log in to the student portal to review any applications, adding any comments as appropriate

Heads of Academic Unit should:

  • Respond to the email request to log in to the student portal to review any applications, adding any comments as appropriate

Extension of Candidature

If candidates cannot complete their candidature within the relevant time limit (four years full-time and six years part-time) it is possible to apply to the DRC for an extension of time. Applications are considered on merit and approval is not automatic. It is important to note that extension periods beyond a total of 12 months FTE across the candidature will only be approved under exceptional circumstances.

Candidates should:

  • Accept that extensions incur additional fees and pay them promptly
  • Log in to the student portal and click on e-forms to request an extension.

Supervisors should:

  • Respond to the email request to log in to the student portal to review any applications, adding any comments as appropriate.

Heads of Academic Unit/Nominee should:

  • Respond to the email request to log in to the student portal to review any applications, adding any comments as appropriate

Change of supervisor

The Doctoral Research Committee (DRC) must be informed of any circumstances that affect supervision; for example, when a main supervisor goes on extended leave. In such cases another supervisor must if necessary be approved by the DRC. A less common reason for changing supervisors is when the research direction changes radically. In many cases, though, new co-supervisors can (with DRC approval) be added to the existing supervisory team. 

Log in to the student portal and complete the appropriate application to make this request.

Termination or Withdrawal of Candidature

Termination and Withdrawal have quite different meanings. It is important the differences are clearly understood. Termination is used where candidate academic performance is unsatisfactory, or where the candidate has not made contact with their main supervisor for a lengthy period. Termination is recorded on the academic record at Massey, and the candidate will not normally be permitted to re-register for Doctoral study at the University.

Withdrawal from the programme is voluntary and a candidate may request a withdrawal at any time. Someone who has withdrawn can later apply to re-register/re-enrol but must still meet the prevailing application criteria at the time. Log in to the student portal and complete the appropriate application to make this request and complete the withdrawal form.

Study Off Campus

All doctoral students, both domestic and international, are required to be based in New Zealand for the duration of their doctoral candidature. However, special permission can be requested from the DRC to study for periods off-shore and these will be considered on a case by case basis. Read more about studying off campus

If you intend to be off shore for research related reasons or to finish writing your thesis you must complete the overseas application in the student portal.

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