Store Your Data Recorded in Physical Form

Not all research data is generated or stored digitally. Your data may be recorded on:

• Paper (including files, cards, volumes, lab notebooks, maps and plans) and photographs (including black and white prints)
• Film (including motion picture, microforms, still photographic negatives and transparencies)
• Magnetic media (including computer disks and tapes, video and audio tapes)
• Optical media (including DVDs and compact/mini discs)

Ask your school what (if any) storage they provide for physical data storage forms, or what recommendations they have for storage facilities.

When assessing the suitability of physical data storage locations consider:

• Value and security requirements
• How long you will be storing the data for
• How much access you and others will need to the data
• The suitability of the building for storing your data (e.g. adequate drainage to prevent flooding)
• The stability of the storage area environment (e.g. stable temperature, minimal lighting)
• Exposure to internal hazards (e.g. exposed overhead pipes, chemicals)
• Proximity to windows or other light sources. Physical data should be kept away from direct sunlight to minimise fading

Page authorised by University Librarian
Last updated on Tuesday 12 February 2019