Approval and notification procedures
The following procedures assume that:
1. Applicants have determined that their project falls within the scope of the Code.
The following activities must comply with the Code:
a) All research involving either the participation of humans or where the research impacts on individuals, groups or communities. This includes consultancies, contract research, staff research and supervised student research;
b) Any teaching which involves the participation of students for the demonstration of procedures or phenomena, which have a potential for harm;
c) Any evaluation of university services, organisational practices or teaching programmes where information of a personal nature may be collected, where participants may be identified, or where the performance of staff may be commented on. This does not include routine organisational quality improvement activities, e.g. academic programme evaluations or service delivery projects but does include activities which have a research component and may lead to publications.
2. Staff have attended a training course for undertaking research with human participants with the Centre for Academic Development and e-Learning (CADeL);
3. Students will have sought assistance from their supervisor;
4. Recruitment and/or data collection have not commenced.
To ensure you fulfil the approval procedures set out in the Code, follow the step by step guide below. If the relevant information is not included, your project may be delayed.
Always download the application forms each time you make an application as revisions may have occurred.
Step 1 - Read code
Step 2 - Discussion of ethical issues
Human ethics application (69 KB)
a useful tool for undertaking this ethical analysis.Step 3 - Select the appropriate approval/notification procedure
Screening questionnaire (40 KB)
Step 4 - Download documentation for the selected approval/notification procedure
Academic/General Staff Applications
Staff based at the Albany Campus should submit their applications to the Human Ethics Committee Secretary based at Albany. Your application will then be allocated to MUHEC: Northern.
Staff based at either the Palmerston North or Wellington Campus should submit their application to the Research Ethics Office, Palmerston North. It will then be allocated to either MUHEC: Southern A or MUHEC: Southern B, which both meet in Palmerston North.
Student Applications
If your Chief Supervisor is located at the Albany Campus, your ethics application should be submitted to the Secretary based at Albany (for submission to MUHEC: Northern).
If your Chief Supervisor is located at either the Palmerston North or Wellington Campus you should submit your application to the Research Ethics Office, Palmerston North (for submission to MUHEC: Southern A and MUHEC: Southern B, which both meet in Palmerston North).
Step 5 - Check Application Deadlines
Step 6 - Send Application
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MUHEC Application Pack |
HDEC Application Pack |
Low risk notification |
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Send the original signed application, the screening questionnaire and other associated documentation, with twelve (12) identical, double-sided, collated and stapled copies to: |
Send the original application and required number of copies to the relevant Health and Disability Ethics Committee. |
Send the original notification and the screening questionnaire prior to recruitment or commencement of the data collection to: |
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The Secretary or |
At the time of submission to the relevant Health & Disability Ethics Committee, also send one copy of the HDEC application, the cover sheet and the screening questionnaire to: The Ethics Administrator |
The Ethics Administrator |
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A letter of acknowledgment will be sent to you and will contain the reference application number and the date of the meeting at which the application will be reviewed. |
A letter of acknowledgment will be sent to you from the Research Ethics Office. |
Do not commence recruitment or data collection until you have received a letter of acknowledgment from the Research Ethics Office. |
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Considered at monthly meeting of the relevant Massey University Human Ethics Committee. |
Advise the Ethics Administrator of any changes to the application required by the Health and Disability Ethics Committee and supply a copy of their Letter of Approval once received. |
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Advised of outcome within two weeks of Meeting. |
