Online application and notification procedures

The following procedures assume that:

1. Applicants have determined that their project falls within the scope of the Code.
The following activities must comply with the Code:
a) All research involving either the participation of humans or where the research impacts on individuals, groups or communities. This includes consultancies, contract research, staff research and supervised student research;
b) Any teaching which involves the participation of students for the demonstration of procedures or phenomena, which have a potential for harm;
c) Any evaluation of university services, organisational practices or teaching programmes where information of a personal nature may be collected, where participants may be identified, or where the performance of staff may be commented on. This does not include routine organisational quality improvement activities, e.g. academic programme evaluations or service delivery projects but does include activities which have a research component and may lead to publications.

2. Staff have attended a training course for undertaking research with human participants.  Refer to the "Training seminars" page of this website or the Development Calendar on the People and Organisational Development website;

3. Students will have sought assistance from their supervisor;

4. Recruitment and/or data collection have not commenced.

To ensure you fulfil the approval procedures set out in the Code, follow the step by step guide below. If the relevant information is not included, your project may be delayed.

Step 2 - Discussion of ethical issues

1. Researchers/teachers are required to assess the ethical issues of their projects in discussion with colleagues, preferably independent of the project, and with reference to appropriate ethical and professional codes.
2. Supervisors should ensure that research students are instructed in the Code and that they undertake an ethical analysis of their project, which is then discussed with the supervisor.

Step 3 - Risk and HDEC assessment

The online application process is in two parts and consists of Part 1) a risk assessment; and Part 2) a full application (for review by an ethics committee).  The risk assessment questions must be completed and submitted.  If the research is deemed to be low risk, the process is complete after Part 1.  A confirmation email will be sent.
If, after risk assessment, the research requires review by a human ethics committee, a full application must be completed.  The researcher will be prompted to complete further questions and upload public documentation before online submission is completed (refer to the "Online ethics applicant user guide" in Step 4).
During the initial risk assessment researchers will be asked if approval is required by a Health and Disability Ethics Committee (HDEC).  Use the documents below to determine whether your research requires review by an HDEC.

Step 4 - Online human ethics submission process

Low Risk Notifications
If the research is deemed to be low risk, automatic email notification is provided on submission of the risk assessment questions.  Researchers can also download a confirmation letter (instructions are provided in the email).

Full Applications
Academic/Professional staff based at the Albany Campus; and students whose Chief Supervisor is located at the Albany Campus will have their applications allocated to MUHEC: Northern, unless review by a committee with medical expertise is required.

Academic/Professional staff based at either the Manawatu or Wellington Campus; and students whose Chief Supervisor is located at either the Palmerston North or Wellington campus will have their applications allocated to either MUHEC: Southern A or MUHEC: Southern B.

If your application requires review by a committee with medical expertise (and does not require review by a Health & Disability Ethics Committee) your application will be allocated to MUHEC: Southern A.

MUHEC Online Submission Process and Guidelines Templates Health and Disability Online Submission Process and Guidelines

Online Submission Portal (RIMS)

Information sheet format (24 KB) Health and Disability Ethics Committee online forms and guidance

User Guides:

Online ethics applicant user guide (1,349 KB)

Online ethics supervisor user guide (782 KB)

Quick guide to human ethics e-forms (331 KB)

FAQ's (193 KB)  

Patsy Broad
DDI 06 951 6840 (Internal ext 83840)

Alice Lindsay
09 414 0800 ext 43276

To assist researchers with the submission of human ethics applications in RIMS

WHERE: Room 3.01, Quad A Bldg, Albany
TIMES: 8.30am - 12.30am
DATES: Wednesday 5 July, Monday 10 July, Wednesday 2 August, Monday 7 August, Wednesday 6 September, Monday 11 September

Contact Alice Lindsay (09 414 0800 ext 43276) for further details

Participant consent form formats (36 KB)

Confidentiality agreement formats (32 KB)

Transcript release authority format (30 KB)

Additional Information

Additional information for researchers (46 KB)

Ethics notes - Conflict of interest (292 KB)

Ethics notes - Privacy (206 KB)

Ethics notes - Risk (254 KB)

Ethics notes - Vulnerable Children Act (64 KB)

Pacific Research Principles (318 KB)

Te Ara Tika Guidelines for Maori Research Ethics (3,120 KB)

Sponsor authorisation protocol (534 KB)

 Please consult the Massey University Sponsor Authorisation Protocol when completing Section A5 of the HDEC online application

Step 5 - Check Application Deadlines

Step 6 - Online Workflow Diagram

Human ethics online workflow

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