Massey University Equipment Committee Terms of Reference

The Equipment Committee, constituted as a sub-Committee of the Capital Developments and Space Steering Group, is to provide advice to the Deputy Vice-Chancellors (Research and External Relations, and Academic) and the University Registrar on matters pertaining the purchase, management and disposal of University equipment. Members of the Equipment Committee are expected to assume a University perspective in their deliberations.

Particular responsibilities of the Equipment Committee include:

  1. The assessment, on behalf of the University Registrar, of applications for Financial Authority to expend University capital on any items of equipment over $20,000 and also for items under $20,000 as requested.
  2. The assessment and prioritisation of submissions to the annual Capital Equipment Round for replacement and new equipment, taking into account safety issues.

  3. The provision of advice to the DVC (Research and External Relations) on equipment requests in research grant proposals.

  4. The provision of advice to the DVC (Academic) on equipment requests to the Fund for Innovation and Excellence in Teaching.

  5. The provision of advice on equipment for new developments, eg new academic programmes and physical works.

  6. The assessment, periodically, of the effectiveness, prudence and adequacy of College capital budget allocation systems.

The Equipment Committee endeavours to:

  1. Establish that equipment requested is appropriate for the use specified.

  2. Ensure that the range of product supply options has been explored and that equipment costs identified are complete, reasonable and aligned with related purchases.

  3. Ensure alternative sources within the University of equipment of similar function have been explored.

  4. Ensure adherence to University purchasing policies and standards.

  5. Provide advice on best practice in the purchase, supply, installation and operation of University equipment resources so as to minimise the cost of ownership.

  6. Provide advice on the redeployment and disposal of equipment.


The Equipment Committee works across all regions and Colleges of the University. The constitution reflects this diverse role as follows:

Committee Chair

Appointed by the Vice-Chancellor on the recommendation of the Deputy Vice-Chancellor (Research and External Relations)

Committee Secretary

Purchasing and Contract Officer, Facilities Management

Registry Appointment

Appointed by the University Registrar

Two Palmerston North members

Appointed by the Principal

Two Wellington members

Appointed by the Principal

Two Albany members

Appointed by the Principal

Three Members

Appointed by the Deputy Vice-Chancellor (Research and External Relations) on the recommendation of the National and Regional Research Committees

Term of office will for a three-year period with right of renewal for a further three-year term. Where a member stands down mid-term, replacement nomination/s will come from the above applicable Region or Research Committee.

A quorum for the meeting shall be five members.

The committee will meet as required and will provide an annual report to the University Research Committee and the Capital Developments and Space Steering Group.

The Chair of the University Equipment Committee is a member of the Capital Developments and Space Steering Group.

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