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Target Audience: Information Technology Services staff
Bookings may be viewed in the FCMIS Timetable using the MyMassey portal at any time.
To make a booking, complete a Video Linked Teaching Room Booking Request on-line.
You need to:
It is essential that you have people in each room to arrange the furniture during the 30 minute setup session prior to your booking. Note that the Technical Facilitator is not tasked to rearrange furniture; they will be too busy setting up the video conferencing connection to assist with the tables.
Your booking confirmation will show whether an ITS Technical Facilitator has been assigned. If so, they will be there during the 30 minute setup session to help you connect. The facilitator will stay for the duration of classes to assist with setup changes.
For all other sessions (including meetings) it is expected that a single room pre-set will be used and that the ITS Service Desk can be called for support once the sessions starts. on ext 82111.
For special events, please contact the ITS Service Desk to request a facilitator to stay throughout the session.
When Starboard software runs on a computer, it checks to see if there is a suitably licensed interactive projector attached to the USB port of the computer. You can force the Starboard software to check by selecting Settings/Starboard/Check Connection from the menu.
If the IWB still does not connect to the PC, then remove the front panel from the lectern, locate the USB connection from the IWB to the Resident computer, unplug the USB connector from the PC and reconnect it after 15 seconds. (Note: the IWB uses a USB – UTP extender due to the distance between the IWB and the computer; the yellow UTP cable is labelled as IWB USB and is plugged into a black UTP-USB adaptor).
The VLT rooms are innovative, interactive teaching spaces with flexible seating that are video linked. At least 20 minutes is needed before the students arrive to:
These rooms are in the teaching timetable and subject to the Universities timetable policy, which first lays down recurring weekly sessions that continue throughout the semester. In addition it was recognised that these new innovative, interactive, flexible, video linked teaching spaces would require a regular slot to accommodate professional development and practice sessions for academic staff new to the rooms, as well as technical training and a maintenance slot for support staff. The business case approved for the project included a Wednesday slot from noon – 4pm to provide for these activities as well as the Academic Board meetings to assist with the monitoring and promotion of innovative, flexible learning spaces as part of our vision statement to provide an exceptional and distinctive learning experience at Massey for all students.
For information about bookings and using the equipment in the VLT rooms, try:
Check out the technical information web page.
Check the blue status lights on the HDMI extenders (Kordz brand UTP-HDMI converter) located on a shelf half way up AV rack. A rapidly flashing LED indicates that a camera has lost its connection to the codec.
Occasionally, the tile templates in the VC1 codec need to be reset. This is automatically done after a codec is turned off and on, but this may not be possible during a class or meeting.Instead, try the following:
This issue may have a number of causes. To isolate the cause, try using another control panel, such as the wireless control panel, the lectern control panel, or XPANEL software running on a computer. If this works then the original panel may be faulty.
Try turning the faulty control panel off then on, allowing 3-4 minutes for the panel to reboot.
If no panels work, then using a PC, ping the network (IP) address of the Crestron MC3 and DIN-AP2 controllers. If either or both devices are not reachable, then log an incident call with Tier 3 support.
As a workaround, you may power the controllers off then on. they will take a few minutes to reinitialise.
The Radvision codec does not restart automatically after the power has been restored, and must be turned on manually. From the rear of the rack, locate the RADVision XT1200 codec and press the power button (see diagram):
The presentation from the call needs to be added to a tile layout, at the site that is bridging the call (e.g. if you are using an "M3" preset layout, then Manawatu is bridging the call). The layout then needs to be sent to all calls/participants.
See the technical guides for further information information.
The RADVision codec includes an option to display a self-view image by adding a Picture-in-Picture or a Picture-by-Picture image to the display. There are 4 possible layouts: No self-view (which is the usual setting), Picture-in-Picture, Picture-by-Picture (two same-size images), and Picture-by-Picture (self-view image is smaller). To remove the self-view image using the control panel:
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Last updated on Tuesday 16 August 2016