Recruitment of Permanent Employees

The University aims to recruit staff of the highest calibre through fair and robust processes. Decisions to recruit should be made in the context of an overall staffing plan, which takes into account longer term academic and/or operational needs alongside known resignations and retirements.

For positions subject to a selection process (all permanent and fixed term appointments greater than 12 months, with exceptions as noted below), the University uses a web based recruitment system, called ImpelHR, which enables managers to obtain approval to advertise, and then monitor and organise the recruitment campaign electronically.

Good human resource management practice, equal opportunity considerations and legislative obligations require that all vacant positions be advertised with the exception of:

  • It is intended to fill the vacancy on a temporary basis (a period of twelve months or less)
  • Circumstances are such that the Vice-Chancellor accepts a recommendation to appointment by invitation
  • Where the position has been advertised relatively recently, such that it is not highly likely that further advertising will draw further suitable applicants than were received on the earlier occasion, and a suitable candidate has been identified. Recency will vary for particular roles – for example for roles for less hard-to-fill roles this will be circa the last three months, but for more hard-to-fill or critical roles this could be as long as circa 9 months, and circumstances arise where it is important to fill the role quickly, then following consultation with your HR Advisor an appointment can be made without re-advertising.

Please note:  If a role is to be offered to a candidate who requires a visa to allow them to work in New Zealand, Immigration NZ requires that we provide evidence that we have given New Zealanders the opportunity to apply for the position, therefore it must have been advertised appropriately – even if the role is a fixed term for less than 12 months.

Applicants apply directly to the Impel system, through our Careers site, and electronic workflow within the system assists with the majority of work associated with the selection process.

For further information on how to use the ImpelHR system, please refer to the Impel HR FAQ's section.

Recruitment processes

Selection processes


Once the preferred applicant has accepted an offer of employment, preparation for the new staff member can begin.

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