How to Apply for Professor or Associate Professor Academic Promotions

All applications must be made through the online application system: 

A copy of the Academic Promotion Round booklet, which contains detailed information on the promotion criteria, is attached below for reference:

Senior academic staff below Associate Professor may apply for promotion to Professor, but must first consult with their College Pro Vice-Chancellor before proceeding.

Submitted applications will be viewed online via the web app by the relevant Head of Department/Institute/School who will provide a written statement concerning the application. Applicants will have access to the Head of Department/Institute/School written statement through the online system. 

All applications are then accessed online by the relevant Pro Vice-Chancellor who provides a statement concerning each applicant.

A meeting of the University Academic Promotions Committee is then convened to make decisions on the applications. This committee comprises of;

  • the Vice-Chancellor as Chair;
  • one Professor from each of the five Colleges;
  • one Professor elected by the Academic Board;
  • an equity observer;
  • the Assistant Vice-Chancellor - People & Organisational Development or his delegate; and
  • an independent observer may also be appointed by the Vice-Chancellor.

When the University Academic Promotions Committee has made its decisions, and these have been approved, applicants will be advised in writing of the outcome of the application. Applicants have the right to appeal on procedural grounds, but should in the first instance discuss this with the relevant Pro Vice-Chancellor. The process for appealing a decision can be found below:

Support for preparing your application

Advice on preparing Associate Professor and Professorial applications can be found on the following pages:

The assessment criteria for promotion to Professor or Associate Professor


For promotion to Professor applicants elect to be considered against one of the following criteria:

(a) demonstrate outstanding performance and leadership in research and research training, as evidenced by exemplary intellectual or creative advances (including creative works or performances), acting as a primary reference point in their field, and by the sustained performance of this work; OR

(b) demonstrate high performance and leadership in research and research training, as evidenced by exemplary intellectual or creative advances in their field (including creative works or performances), combined with outstanding and sustained leadership in teaching (including assessment and curriculum development) and/or service (both to the University and the external community). 

Associate Professor

For promotion to Associate Professor there are three fields of contribution that are considered in assessments for promotion. Each field is evaluated against the applicants role and the conditions of their employment.

The three fields are:

  • Teaching
  • Research and Scholarship 
  • Service

In accordance with the emphasis given within the Education Amendment Act S162(4)(a), teaching and research will be given primary importance in assessing the merit of an application, while service will be recognised as a very important contributing factor to applications. The demonstrated level of performance in teaching and research must be sustained distinction.

External referee reports are required for both Professor and Associate Professor applications and these are obtained by People & Organisational Development. 

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