Associate Professor - Support for Preparing your Promotion Application

All applications must be made through the online application system: 

A copy of the Academic Promotion Round booklet, which contains detailed information on the promotion criteria, is attached below for reference:

Step-by-step instructions for completing the Associate Professor Academic Promotions application can be viewed on the Administration page:

Application Instructions


If you have had a significant period of absence due to paternal leave, illness, or other reason during the period being considered, ensure that you briefly outline this under the absences section of the online application system. The committees will take this into consideration when assessing your application.

Brief overview

The brief overview must not exceed two pages in total (please do not adjust the fonts and margins which are preset in the template). It should contain a succinct summary of the context in which you work, provide a compelling overview of your case for promotion, and highlight your contributions across your nominated fields. It is important to note that the Committee will be reading all of your application in detail, so your brief overview is an opportunity to highlight to the Committee your case in a concise form.

Brief Overview Template


Good teaching enhances student development in the directions specified for particular programmes. Criteria for promotion will allow for different teaching philosophies and contexts.

Indicators of teaching effectiveness 

(a) the utilisation of current research-based knowledge;
(b) planning and teaching strategies that present knowledge clearly and engage, challenge and stimulate students to become independent learners;
(c) evaluation of one’s own teaching activities;
(d) effective communication with students;
(e) appropriate assessment procedures;
(f) evidence of self-evaluation and continuing professional development;
(g) recognition of teaching quality by peers and students;
(h) Teaching Portfolio (Refer Centre for Teaching & Learning for assistance);
(i) effective education and teaching of post- graduate students.


Applicants (except those in research-only positions) should present evidence of teaching effectiveness, which includes both quantitative and qualitative data from a variety of sources. This should include:

(a) quantitative data on teaching loads, including data on course numbers, contact hours, on-campus courses, student numbers, supervision loads; number of successful postgraduate student completions;
(b) a brief outline and justification of the applicant’s approach to teaching;
(c) examples of course design (including learning outcomes, curriculum outline/s and teaching and assessment strategies) highlighting aspects that reflect the applicant’s approach to teaching;
(d) an overview of student feedback e.g. MOST course or teacher evaluations, SECAT, etc, including (where appropriate) feedback from the applicant’s research students, all with summary comments from the applicant;
(e) a description of steps taken by the applicant to further develop her/his teaching effectiveness;
(f) details of prizes awarded for teaching or other forms of recognition of excellence;
(g) evidence of incorporation of relevant recent research into course content;
(h) any other evidence demonstrating teaching effectiveness and commitment.

Teaching Template

Research and Scholarship

Contributions in this field may occur through achievements in research, scholarship, artistic activity and/or professional activity. They should add to the established body of knowledge and in so doing extend the discipline.

The work should be creative, involving work that peers regard as original in its conceptualisation of the subject, and/or the techniques used and/ or applications. Research productivity should be sustained over a number of years with evidence of continued productivity up to the time of the promotion application.

In addition to contributions arising from scholarship and research (outputs classified as ‘Research’ in the Academic Outputs Database), and/or the equivalent in terms of artistic or professional activity (outputs classified as ‘Professional/ Community’) applicants will be assessed on the following aspects:

(a) a sustained programme of research/ scholarship of national/international significance in the discipline;
(b) results of research/scholarship published in sources highly respected within the discipline;
(c) a leadership role in research/scholarship in the field within the University;
(d) research/scholarship meeting international standards in the discipline for this level.


In assessing the extent of contribution to research, items such as the following will be taken into account:

(a) research projects completed or currently engaged in, for instance a PhD, and the extent of the applicant’s personal contribution to such research;
(b) publications arising from research/scholarship and the extent of responsibility for these;
(c) role in research teams;
(d) attainment of research-based qualifications;
(e) extent of advisory role on research to graduate students and colleagues;
(f) extent of successful completions of supervision of graduate students;
(g) work as consultant, editor, reviewer or assessor of research activities;
(h) performances/recordings/productions/ exhibitions arising from creative work in an artistic field relevant to individual’s academic appointment;
(i) plans, reports, designs, patents, software arising from activity in a professional field relevant to the individual’s academic appointment;
(j) presentations at scholarly meetings and conferences.

In assessing the quality of research, evidence such as the following will be taken into account:

(a) critical reviews of the applicant’s published work/artistic activity;
(b) the standing of publishers and journals in which publications appear;
(c) the standing of publishers/producers/ performers/curators/institutions presenting the artistic work;
(d) publications in refereed journals and acceptance rates of such journals (publications in non-refereed journals will be taken into account, but will not carry the same weight);
(e) nature of editorial role in scholarly publications;
(f) recognition of research and scholarship through grants, awards, scholarships, fellowships, etc;
(g) invitations to address scholarly meetings and conferences;
(h) demonstrated efforts to improve research performance, including relevant professional development activities;
(i) success in competitive peer review grant applications;
(j) demonstrated performance as advisor to graduate student researchers;
(k) the impact of research/professional activity upon life in New Zealand (including that of Ma¯ ori and/or Pacific Island communities), or elsewhere;
(l) recognition of excellence through awards, prizes and honours;
(m) level of citations of one’s publications in internationally recognised Citation Indices (e.g. Social Sciences Citation Index, Science Citation Index, Arts & Humanities Citation Index).

Research and Scholarship Template


Service to the University includes the contribution made by the applicant to the work of their Department/ Institute/School, the College, the Campus, and the University as a whole. It includes involvement in administrative tasks and functions, including committee work.

(i) Evidence for assessing contributions to Department/Institute/School

Service for these will be assessed predominantly by the extent and quality of such activities as:

(a) administrative duties;
(b) programme co-ordination;
(c) course co-ordination;
(d) course advising and student support;
(e) participation in staff recruitment and selection;
(f) contributions to the University’s EEO/EEdO obligations;
(g) committee membership, participation and leadership;
(h) contributions to strategic planning and reporting;
(i) contributions to policy development;
(j) contributions to the University’s Treaty of Waitangi obligations;
(k) assistance in the resolution of interpersonal issues;
(l) contribution to colleagues’ professional development (e.g. mentoring, PDP, etc.);
(m) engagement in departmental quality assurance activities.

(ii) Evidence for assessing contributions to College and/or University

As in relation to Department/Institute/School, service in these contexts will be assessed predominantly by the extent and quality of such activities as:

(a) administrative duties;
(b) participation in staff recruitment and selection;
(c) committee membership, participation and leadership;
(d) contributions to strategic planning;
(e) contributions to policy development;
(f) contributions to the University’s EEO/ EEdO obligations;
(g) contributions to the University’s Treaty of Waitangi obligations;
(h) assistance with the resolution of interpersonal issues;
(i) contribution to campus/University professional development activities;
(j) engagement in campus/University quality assurance activities;
(k) acceptance of office(s) or significant position(s);
(l) representation on external bodies;
(m) applying professional or scholarly competence in other activities relevant to academic responsibilities;
(n) contributions to the implementation of established policies (such as ethics, or occupational health and safety);
(o) contributions to University/College policy and operations through union activities.

Contributions to a Discipline/Profession

Service here includes the contribution made by the applicant to the work of a discipline/profession.
It includes involvement in professional activities, administrative tasks and functions, committee work, and leadership in academic functions,artistic, professional or clinical/applied areas.

(i) Evidence for assessing contributions to a discipline/profession

Service to a discipline/profession will be assessed predominantly by the extent and quality of such activities as:

(a) developing/maintaining professional expertise through fieldwork practice;
(b) offices held in professional societies/associations;
(c) serving as reviewer/referee or editing for professional or scholarly journal;
(d) organisation of conferences, seminars, exhibitions, concerts;
(e) recognition of activities through awards/ prizes and honours.

Contributions to the Community

Service to the community includes contributions made to groups, organisations and public information contexts.

(i) Evidence for assessing contributions to the community

Service to the Community will be assessed predominantly by the extent and quality of such activities as:

(a) contributions of professional expertise to public information;
(b) contributions of research and scholarship to community life in New Zealand;
(c) development of community initiatives;
(d) contributions to the University’s role as ‘critic and conscience of society’ (within field of expertise);
(e) contributions to community organisations relevant to one’s discipline and/or field of expertise (e.g. Iwi Organisations, Boards of Trustees, etc.);
(f) contributions to the understanding of Ma¯ ori experience, Maatauranga Ma¯ ori (Ma¯ ori forms of knowledge) and race relations;
(g) Recognition of activities through awards, prizes and honours.

Service Template


If applying for promotion to Associate Professor provide the names and contact details of 4 referees. 

Referees should not, except in exceptional circumstances, be close colleagues, co-authors, collaborators, former research supervisors, or relatives of the candidate. Applicants must also provide a brief background on their chosen referees including reference to their status and expertise in the applicant’s field of work, and why they have been chosen in relation to the promotion application submitted.

Applicants should ensure that all details for their referees are correct and up-to-date (e.g. email address, place of work). 

Refer to Section 4.6 in the Academic Promotions Booklet.

When you are entering background details of your referees on this page, please note that the Background field has a character limit of 1000.  

Additional information

Applicants are encouraged to provide all relevant information so a fair assessment can be made of their application. In this section you can attach additional relevant information, including any appendices. Please ensure you include only what is necessary, and are careful to not duplicate any information you have in your CV or in other areas of your application.

Additional Information Template

Curriculum Vitae

Your CV should be accurate and up to date. Think about the relevance of the information you are including, and who your audience will be, ensuring that someone from outside your discipline can understand the format and information you have provided. Ensure the reader understands the order of authors in your publications as this can vary between disciplines (whether it is alphabetical or in order of contribution). Your CV should help to demonstrate a sustained level of performance and should contain a list of your qualifications. 

Converting templates to PDFs

Instructions on converting the templates to PDF format are available here.

Massey Contact Centre Mon - Fri 8:30am to 5:00pm 0800 MASSEY (+64 6 350 5701) TXT 5222 Web chat Staff Alumni News Māori @ Massey