Professor - Support for Preparing your Promotion Application

Applicants applying for promotion to Professor can apply under two categories:

SECTION 6.1.2 (A)               

Demonstrate outstanding performance and leadership in research and research training, as evidenced by exemplary intellectual or creative advances (including creative works or performances), acting as a primary reference point in their field, and by the sustained performance of this work; OR

SECTION 6.1.2 (B)               

Demonstrate high performance and leadership in research and research training, as evidenced by exemplary intellectual or creative advances in their field (including creative works or performances), combined with outstanding ans sustained leadership in teaching (including assessment and curriculum development) and/or service (both to the University and the external community). 

All applications must be made through the online application system: 

A copy of the Academic Promotion Round booklet, which contains detailed information on the promotion criteria, is attached below for reference:

Step-by-step instructions for completing the Professorial Academic Promotions application can be viewed on the Administration page:

Application Instructions


If you have had a significant period of absence due to paternal leave, illness, or other reason during the period being considered, ensure that you briefly outline this under the absences section of the online application system. The committees will take this into consideration when assessing your application.

Brief overview

The brief overview must not exceed two pages in total (please do not adjust the fonts and margins which are preset in the template). It should contain a succinct summary of the context in which you work, provide a compelling overview of your case for promotion, and highlight your contributions across your nominated fields. It is important to note that the Committee will be reading all of your application in detail, so your brief overview is an opportunity to highlight to the Committee your case in a concise form.

Brief Overview Template


Complete if applying under Section 1.2(b)

In assessing sustained outstanding leadership and excellence in teaching and curriculum development, the Committee will look for exceptional ability to inspire high academic endeavour and for original thought with respect to teaching. In assessing evidence of sustained outstanding leadership and excellence, the Committee will consider the candidate’s claims against some or all of the following (candidates may add further examples as appropriate):

(a) leadership in the development of effective means within the control of the teacher to improve student learning;
(b) development of an improved existing, or development of a high quality new, area or programme;
(c) introduction of significantly improved and innovative assessment practices that are research-led;
(d) leadership in the development and implementation of methods of quality assurance in teaching, assessment and curriculum development;
(e) conduct of high quality evaluations of curricula, and teaching and assessment practices;
(f) professional contribution related to teaching both inside and outside the University, particularly those recognised nationally and internationally;
(g) academic awards or distinctions for teaching, including honorary degrees and prizes;
(h) securing teaching grants;
(i) consultancies on teaching;
(j) recognition achieved by previous or current students in teaching, research, professional and other communities;
(k) evidence of a leadership role in professional teaching development activities, such as coordinating and leading seminars, workshops etc, particularly nationally and internationally;
(l) contributions to research-led teaching that assists the University in meeting its Treaty responsibilities.

Consideration should be given to the staff member’s application of his/her research to his/her teaching (the research-teaching nexus).

Teaching Template


Complete if applying under Section 1.2(b)

In assessing sustained outstanding leadership and excellence in service, the Committee will look for evidence of a contribution of great significance and distinction that is recognised as such throughout the University and outside the University. In assessing evidence of service the Committee will consider the candidate’s claims against some or all of the following (candidates may add further examples as appropriate):

(a) leadership and management role in a substantial unit which contributes to the University’s goals;
(b) successful communication of scholarship to the non-specialised public;
(c) leadership role in the development of a field of study in the wider community and contribution to public debates on issues of importance in the community;
(d) demonstrating leadership in the fostering of collegiality among the staff members of the Department/Institute/School;
(e) substantial performance in administrative role/s of benefit to the University. Note: membership of administrative committees and/or the holding of administrative appointments is not sufficient without evidence of leadership and important achievements;
(f) membership of government and/or industry advisory bodies;
(g) membership of international delegations in the area of expertise;
(h) professional leadership achieved by the development of close and continuing associations with industry, commerce, government or the community generally; and
(i) provision of leadership in the development and implementation of health and safety measures in teaching and research.

Service Template

Research and Research Training

List work that has been produced and research undertaken since your last promotion or appointment at Massey, and nominate what you consider to be your top four research outputs. In the case of multi-authored outputs you should state your contribution to each one. Evidence provided needs to be appropriate to the outputs and the discipline and clearly support the excellence, originality, significance and impact of your work.

The assessment of sustained leadership and excellence in research will require evidence of exceptional ability and creativity appropriate to the field. In assessing evidence of these performance attributes, the Committee will consider the candidate’s claims against some or all of the following (candidates may add further examples as appropriate):

(a) evidence of international recognition for outstanding contributions in basic and/or strategic and/or applied research;
(b) original designs, such as the production of prototypes, or creative work (including performance) in art, literature and music;
(c) publication of books and articles in journals and through publishing houses of high national/international standing, and citations of these in the research literature;
(d) publication of reports commissioned by government agencies and international organisations;
(e) evidence of outstanding achievement arising from research grants;
(f) commissioned work and outcomes of the work;
(g) involvement in the solution of practical problems experienced by industry, government and/or the professional/research community;
(h) academic awards or distinctions, including honorary degrees and prizes;
(i) international reputation for the significant contributions of one’s research findings to the discipline or profession;
(j) originality in applied work, such as development of new techniques or improvement of established techniques, which have been accepted in the research or professional community;
(k) successful application for patents and licenses based on original research;
(l) professional peer recognition of significant competence in contributions to the work of a profession at an international level;
(m) invitations to visit at a senior level in other tertiary institutions or government agencies as the consequence of research success;
(n) invitations to undertake professional advisory work, deliver public lectures or give keynote addresses;
(o) invitations to advise on professional practice, perform and/or consult on a national and international level.

In assessing leadership and excellence in relation to research training and the research environment, the Committee will consider the candidate’s claims against some or all of the following (candidates may add further examples as appropriate):

(a) sustained attraction and successful supervision of research students;
(b) design and implementation of research programmes (as appropriate to the field);
(c) contribution to the relevant research communities;
(d) leadership role in the professional development of others, such as acting as a mentor, supported by evidence of one’s role in that development;
(e) dissemination of professional practice to other members in the field through activities such as editorship or editorial board membership;
(f) influence in the development of a profession;
(g) leadership role in professional learned societies;
(h) leadership in the generation of collaborative research programmes within the University, and/or with external bodies such as industry, iwi and other tertiary institutions including international collaborations;
(i) record of effective contribution to the development of a discipline and its training programmes in the wider community;
(j) research-led contributions to the University’s internationalisation goals and to the University’s ability to meet its Treaty responsibilities.

Research and Research Training Template


If applying for promotion to Professor provide the names and contact details of 5 referees. 

Referees should not, except in exceptional circumstances, be close colleagues, co-authors, collaborators, former research supervisors, or relatives of the candidate. Applicants must also provide a brief background on their chosen referees including reference to their status and expertise in the applicant’s field of work, and why they have been chosen in relation to the promotion application submitted.

Applicants should ensure that all details for their referees are correct and up-to-date (e.g. email address, place of work). Where ‘exceptional’ circumstances are being invoked under section 4.6(c), justification must be provided. (Note: Do not attach letters of support).

When you are entering background details of your referees on this page, please note that the Background field has a character limit of 1000.  

Additional information

Applicants are encouraged to provide all relevant information so a fair assessment can be made of their application. In this section you can attach additional relevant information, including any appendices. Please ensure you include only what is necessary, and are careful to not duplicate any information you have in your CV or in other areas of your application.

Additional Information Template

Curriculum Vitae

Your CV should be accurate and up to date. Think about the relevance of the information you are including, and who your audience will be, ensuring that someone from outside your discipline can understand the format and information you have provided. Ensure the reader understands the order of authors in your publications as this can vary between disciplines (whether it is alphabetical or in order of contribution). Your CV should help to demonstrate a sustained level of performance and should contain a list of your qualifications. 

Converting templates to PDFs

Instructions on converting the templates to PDF format are available here.

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