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The MyHR portal is an online system application and approval process for most types of leave available at Massey. Managers can also see a list of the staff who report to them, at all Org Unit levels below. You can also access your salary history, and personal details.
Type 'MyHR' in the search bar on the Massey network, or 'MyHR Massey' from Google. Direct links are also available via the Staffroom page, from the People Organisational Development website, or by clicking this link MyHR. We recommend you bookmark the URL for future reference.
From the MyHR homepage, you can access MyHR using either your Massey network username and password or Your Staff ID.
If you have a Massey network username, simply log on as you would normally to the network. If this results in an error, please contact the HRHelpdesk@massey.ac.nz.
If you do not have a Massey user code, you can log in with your Staff ID. For the first time, you will need to set your password. This can be done be done by selecting 'Set/Reset Password'. Your password will be sent to the address we have loaded against you in the system.
If you have any problems with access to MyHR, please contact the HRHelpdesk@massey.ac.nz
To find out how to change your network password, click through to the Change your Massey password web information.
Staff who do not have Massey network access use their Staff ID to log in. If this applies to you, you can change your password in MyHR by clicking the Set/Reset Password button, once you have selected ‘Log in using Staff ID’ method.
Annual (including annual leave in advance), sick leave, discretionary (including ACC and Jury Service leave), long service leave and bereavement leave are applied for via MyHR.
University Duties leave is not approved or recorded in MyHR. Please contact your manager for information on these types of leave.
Time off in lieu is also not managed through MyHR, but instead is managed within your School or Institute, between you and your manager.
University staff leave entitlements are allocated according to the staff member’s working day pattern.
Full time staff will see the duration of the leave they are requesting in indicative days. Indicative days are calculated on a standard 7.5 hour working day, and are provided as another mechanism for checking that the hours of leave you have requested are correct. Staff who work more than 7.5 hours per day may display a fraction of a day in the indicative day’s field.
For part time staff, if the hours per week you work are not simply divisible by the number of days per week you work, your leave will appear in fractions of hours.
If your working day pattern changes or you have any questions about how your leave hours are allocated, you should contact the HR Helpdesk at HRHelpdesk@massey.ac.nz.
Staff who work part time will not see indicative day’s information as determining a default “half day” duration is not possible.
This is the number of hours that you are currently entitled to, less all hours that that have been posted (i.e. approved and processed) within the payroll system.
This is the total number of hours of leave that have been approved by your manager, but have not yet been posted (and therefore not yet deducted from your balance) within the payroll system.
This is the total number of hours of leave that you have requested and still remains to be apprroved by your manager.
This is the current hours less all hours that you have requested, (whether or not they have been approved by your manager).
Available balance is the difference between requested, authorised and current balance.
You can check your leave balances and past leave applications by selecting the Leave Balance/History option under the My Job tab.
If your available balance is less than the amount of leave you are currently requesting, your application will be treated as a request to take leave in advance. Information on leave in advance is available at our annual leave webpage.
Backdated leave can be applied for within MyHR for up to six months. If the leave taken is prior to six months, please ask your manager to lodge a request to have the leave recorded with the HR Helpdesk at HRHelpdesk@massey.ac.nz.
If you work on a public holiday, you may be entitled to an alternative day as leave. Payment is requested by completing a timesheet. Further information on working on public holidays can be found here public holidays. Alternatively if you have any questions please contact the HR Helpdesk at HRHelpdesk@massey.ac.nz.
If you have a balance of annual leave earned while you are on parental leave (called parental annual leave), you will need to use this balance before you use your ‘normal’ annual leave. For further information please visit parental leave - Massey University and work with your manager to schedule both types of leave. The HR Helpdesk is also available at HRHelpdesk@massey.ac.nz to provide more information on managing parental and annual leave.
As sick leave and other forms of discretionary leave do not accumulate, when leave is applied for it will show in the system as a negative balance.
Select 'Leave/Balance history' under My Job.
From the list of leave history displayed, click the blue hyperlink of the leave you wish to cancel.
Select Cancelled from the drop down list, and click submit:
To cancel posted leave, we need your manager’s authorisation to action this change. Your manager or leave manager can send an email to HRHelpdesk@massey.ac.nz to action this.
You will have to cancel any requested or approved leave if you wish to “reapply” for that day. For example, if you planned to take 5th to the 8th of July as annual leave but your leave plans have changed and want to take leave on the 6th July only, you will first need to cancel the original annual leave request.
Managers and leave managers can:
Managers can view details about staff and their current positons, including remuneration details by selecting 'Staff Details' under the My Staff tab. Managers can ‘drill down’ to the lower levels in the organisational hierarchy.
Under the My Staff tab, choose 'Staff Leave'. This will bring up a calendar displaying all staff members in all the organisation units for which you are manager or leave manager. This Staff Absence screen is a summary for all staff that allows you to:
Leave requests in MyHR are coded according to the type of leave and their status in the system. The key is listed beneath the calendar.
If you are a manager or a leave manager you will receive the emails generated by the leave application process and be able to click on the link in the email to approve or decline leave.
Managers are able to approve or decline requests from their employee’s on an individual or bulk basis:
Managers can approve or decline multiple requests at the same time by selecting the Approve Absences option under My Job.
Managers can approve leave via the Staff member’s Leave Balance/History screen. This can either be done by clicking the link when an email leave request is received, or logging in, and selecting the relevant staff member, through the My Staff tab and clicking either Staff Leave or Approve Absence option. Their Leave Balance/History window will open and leave that has not been approved or denied will have a status of requeste.
Once the manager or leave manager has processed the leave, an email will be sent to inform the staff member that their leave has either been approved or declined.
The circumstances by which a manager can initiate leave are detailed in the annual leave webpage.
The leave projection tool allows you to project out leave balances to a specified date.
You are able to export this leave projection information to an Excel or Acrobat (PDF) file. To do this, select the file format you wish to save in and select excel. This will then populate your information in a new screen.
Casual staff members do not appear in the leave pages on MyHR. If there are other staff who are not displaying or staff who are displaying in error, please contact the HR Helpdesk at HRHelpdesk@massey.ac.nz.
Page authorised by AVC People and Organisational Development
Last updated on Tuesday 08 November 2016