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If your department is part of the Online Timesheet pilot programme, please visit the Online Timesheet Submission and Processing webpage for information on submitting and approving casual timesheets via MyHR:
The timesheet is for the use of both casual and salaried staff working additional hours:
Full information, including how to ensure that the timesheet is completed in line with the submitted Schedule 3 is available here.
To claim payment for work completed on a public holiday, the staff members's manager should complete the request for payment form located here.
Then please complete a revised Schedule 3 so that we can record the changed information. Your staff member does not need to sign the Schedule 3 if the updated information relates to the changes in costing only. More in-depth information on completing the Schedule 3 is available here.
The new timesheet template requires a job number and a timesheet code. For the majority of staff, who are working in one job only within their organisational unit, the job number is one, and the timesheet code is PAY.
The job number and timesheet code is how HR Services links the correct pay rate and cost code to the agreed duties and rates as recorded from the employment agreement.
Now that the pay rate is already in the system, the pay rate is not entered on the timesheet.
The payroll system also records the costing information in the system, so there is no need to record this for each fortnightly timesheet. The costing override section is only completed if the cost code is different from the default code. Departments who are regularly changing the costings, are welcome to include a temporary costing over ride every fortnight.
Basic scenario of a casual employee with one job, and one hourly rate for all work performed:
More complex scenarios that will apply to a minority of staff:
A list of all your casual staff members' job numbers and timesheet codes is available at anytime from the HRHelpdesk@massey.ac.nz
Casual staff should be categorised by the item codes below:
Timesheets are to be sent to HR Services PN202 for processing in line with the specified payroll deadlines.
As an alternative to sending paper timesheets via mail, Schools can choose to submit timesheets electronically.
This is HR Services preferred way of sending timesheets.
If this method is chosen all timesheets (both salary and wages) must be sent as per the process below.
Schools choosing to scan and submit electronic copies should not send the hardcopies to HR Services as this could result in overpayments.
Timesheets for staff members are to be scanned by the usual deadline (by noon Wednesday on the appropriate fortnight) to the HR Helpdesk.
Page authorised by AVC People and Organisational Development
Last updated on Wednesday 22 February 2017