Frequently asked questions (FAQs)

Scope of the Policy Guide

The Massey University Policy Guide contains all documentation related to university-wide policies. It is the definitive source of reference for policies and procedure, and associated documentation approved by Council, or by delegated authorities. For clarity  the Policy Guide may include Policies, Procedures, Guidelines, Statutes, Regulations, Codes of Practice. The Policy Guide, at this date, does not include College, or departmental policies.

Roles and Responsibility

The Policy Guide is maintained by the Risk Management Office.  Advice and assistance on Policy development and maintenance may be obtained by contacting the Risk Manager, or Business Analyst – Risk

Classification of Policies and Procedures

All policies and procedures are classified by activity area, in accordance with the Records Management Classification System. Accordingly policies are classified in one of the following: Academic, Campus Facilities, Finance, Health and Safety, Information Technology, International, People and Organisational Development, Research, Risk Management, and University Management.

A search by Alpha key is available, and a key word search facility is to be added.

Access to Policy Guide

Policies and procedures are public domain documents, available to all Massey University staff and students and accessible via the internet for public access. In cases access to a particular policy of procedure is deemed sensitive, access will be restricted to staff only, and password protected.

The Policy Guide is maintained in an electronic format, enabling individual policies to be downloaded and printed as required.

All policies and procedures are version controlled, and expired policies are archived by the Risk Management Office. If access is required to archived policies, please contact the Risk Manager, or Business Analyst – Risk.

New Policy Development

All new policies must comply with the Council Statute on Definition and Establishment of a Policy, and be presented on the Policy Template for approval to the appropriate authority listed in this Statute.

Review of Policies and Procedures

Reminders regarding periodic review and maintenance of individual policies and procedures will sent to relevant Policy Owners by the Risk Management Office.  Policy Owners are responsible for insuring that the policies and procedures in their areas of responsibility and control are up-to-date, and are required to initiate and complete a review of policies and associated procedures within 3 months of the stated review date.  All policies should be reviewed and updated by the review date.

For more information about individual Policies and Procedures, please contact the section listed on as the Contact on the Policy or Procedure document.

 

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