Your eligibility is checked after your application to graduate is received. You will only be contacted if there is a problem with your eligibility.

If you are waiting on final results and they are likely to arrive after the closing date for applications you should still submit your application in anticipation of receiving your results in time to meet the graduation time frames.

If you have any concerns regarding your eligibility to graduate please phone 0800 MASSEY (0800 627 739).

Information for Doctorate students

Attending a graduation ceremony

If you wish to attend a graduation ceremony in person, please apply to graduate at the time of the submission of your thesis to the Graduate Research School (GRS) for examination. This will help ensure that you meet the cut off date for the ceremony you wish to attend.


Once your thesis has been submitted for examination, it may take 3+ months before your thesis assessment reports are received by the examiner and your oral examination has taken place

Following your oral examination, you must complete the following before you can be academically cleared to graduate

  • All emendations to the satisfaction of the person(s) who have been assigned the task to check them (either your supervisor or one or more examiners)

  • Submitted the final hardbound copies (and digital copy) of your thesis to the GRS (please also submit your citation)

If the above requirements have been met at least one month prior to the date of your chosen ceremony, in most cases you should be able to graduate in your chosen ceremony.


Ceremony capacity

There is a limited capacity for doctoral students in each ceremony. Reasons for this include the availability of guest seats and the hireage of academic gowns. The current policy is that those applicants cleared to graduate first will be given first priority to attend a ceremony should seats be limited. Currently a maximum of 20 Doctorate students per ceremony can be accommodated.

If you are cleared, but the capacity has already been met for your allocated ceremony you will be informed by the graduation office (Academic Services). Options available to you in this situation will be to attend another ceremony in the same graduation period, or wait until the next graduation ceremony period.

Guest seating may be limited. Students who request more than the allocated 3 guest seats may not be accommodated. Every effort will be made to accommodate seating requests where possible. If you are of Māori or Pasifika descent you may wish to attend these ceremonies to cater for extra guest seating requests.


Graduating through an Academic Board meeting (not-attending)

Academic Board meetings are held throughout the year. Once your application has been received and you have met the clearance requirements you should graduate at the next available Academic Board meeting and your scroll will be sent to you.

If you have any concerns or queries regarding graduation please do not hesitate to email our office Graduation.Office@massey.ac.nz



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