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Step 1: Contact a Student Mobility Coordinator for information and advice.
Step 2: Check the eligibility requirements and application deadlines.
Step 3: Submit Massey’s Outbound Exchange application.
Step 4: Seek academic advice once your application has been approved.
Step 5: Interview with the Selection Committee.
Step 6: Apply to attend your host university.
A Student Mobility Coordinator will be able to give you information on where you can study, what papers you can take there, details about the host university you’re interested in, and will also guide you through the application process.
Students currently enrolled in a degree programme at Massey who meet the eligibility requirements are welcome to apply. The application deadlines are:
Exchange during Semester One: 1 June (year prior)
Exchange during Semester Two: 1 October (year prior)
Late applications can be accepted for some universities. Check our latest updates for details.
Return the Outbound Exchange Application to your Student Mobility Coordinator.
All students need to have two referees. One referee must be a Massey academic faculty member. The other referee may be an academic from your previous institution or someone in a position of authority who knows you well and can testify to your character. Please do not use a family member or friend.
Complete Section A of the Outbound Exchange Referee Form and give it to your referees at least two weeks before the application deadline. Your referees will submit their references directly to the International Office.
If you intend to apply to a US university through ISEP, you must have two academic referees who are university staff members, and they should complete the ISEP Academic Reference instead of the Outbound Exchange Referee Form.
If you have selected a second or third choice university (only if your first choice has limited exchange places or if applying to ISEP), you should also complete the Second and Third Choice Supplement.
If you are applying for exchange to the University of California, you should also complete the University of California Supplement.
ISEP Academic Reference (677 KB) (complete only if applying to an ISEP university in the USA)
Second and Third Choice Supplement (64 KB) (complete only if your first choice university has limited exchange places or if applying to ISEP)
University of California Supplement (63 KB) (complete only if applying for an exchange to the University of California)
When selecting papers/course/modules at the host university, check that what you are selecting is available to exchange students. Many universities have restrictions on what exchange students can study, and often have specific lists which students can choose from. If you are unsure, check with the Student Mobility Coordinator.
Choose papers you would like to study at the host university. It is strongly recommended that you choose several back-up paper choices. If you are applying to be considered for more than one university or campus, you will need to select the papers you’d like to study at each university/campus.
Discuss your proposed exchange and paper choices with a staff member from the Student Advice and Information Unit. Visit the Student Central/Massey Contact/Campus Information Services office on your campus or email firstname.lastname@example.org. When sending an email, please use the following format in the subject line: your programme abbreviation, ID, surname and ‘Outgoing Exchange Academic Advice’ (e.g. "BBS, 12345678, BLOGGS, Outgoing Exchange Academic Advice").
Make sure you include the following information in the body of your email:
Academic advisors will help you identify:
Request formal credit approval for your proposed study at your first choice university or campus. CoCA students should contact the following people for credit approval:
Fine Arts: Bryce Galloway
Photography: Helen Mitchell
All other Design students: Gray Hodgkinson
Students from all other Massey Colleges should email email@example.com. When sending an email, please use the following format in the subject line: your programme abbreviation, 'Exchange Outbound', your Massey ID, and your surname (e.g. 'BBS, Exchange Outbound, 12345678, BLOGGS').
When requesting credit approval, make sure you include the following information:
Make sure that you provide the full course code (which should indicate the subject area and level of study), the credit value (in the host university credit system), and a detailed course description (which should include the prerequisites, learning outcomes and assessments, and may also include information about textbooks) for each paper.
If you plan to make any changes to your programme of study (including changing your major or minor, or starting a new programme of study) before you go on exchange, make sure you specify this in your email.
An academic advisor will email you a credit letter, identifying what credit can be awarded to your Massey programme for each paper, e.g. whether the paper can be credited as a specific Massey paper, non-specific credit in a particular subject area and/or at a particular level, or non-specific elective credit. This credit letter must be sent to firstname.lastname@example.org.
The Selection Committee will assess your application documents, Massey grades and your references. The assessment process will also involve an interview with representatives from the Massey University International Office and your Massey College. You will be sent information about the interview once your complete application has been received and your credit letter issued.
After the interview, the student exchange selection committee will inform you whether you have been approved for the exchange programme. The committee may wait until the current semester's results are released before making a decision on your application, to ensure that you have the required grade average.
If you are approved by the student exchange selection committee, you will be invited to apply for admission to the host university. The Student Mobility Coordinator will help you apply and will forward your completed application documents to the host university.
After your nomination by Massey University, the likelihood of you being accepted by the host university is very good, but the decision about whether to accept you is ultimately with the host university. You should wait until you have received confirmation of acceptance from the host university before you purchase your airline return ticket or make any other binding commitments.
Please note that the average processing time for our partner universities to assess exchange applications is two months. You will need to be patient during this time as you wait for a decision from the host university.
Page authorised by Director, International Office
Last updated on Tuesday 28 January 2014