Our Wellington and Manawatū campuses are open, Auckland remains closed at AL3. More information.

Mediasite & Webcasting Best Practices


Mediasite is a scalable turnkey technology for capturing events "live" as they occur for both synchronous and asynchronous viewing.

For an enterprise approach to richmedia production to be truly scalable, limiting post production aspects of the workflow is essential in helping ensure timely creation of teaching objects and lower production costs. Careful preparation complemented by appropriate use of technology allows us to achieve this consistently across the University and provide the ability to record teaching objects and staff briefings without a high technical staff overhead.

In order to reduce the need for post production activities, presenters need to ensure that they are delivering in a manner that is suited to the means of capture and to the experience of both the live and online audiences. With a little careful preparation the webcast can be an effective and reusable resource for online and flexible teaching.

For more information and professional development on webcasting, contact CADeL or your college's Flexible Teaching and Learning Consultant.

Setting expectations about the technology & its capabilities:

Webcasting and presentation recording requires careful preparation - it is technically challenging both in audio signal acquisition and content delivery.

  • Mediasite is specifically designed for "1-to-many" live (synchronous) or on-demand (asynchronous) webcasting.
  • Webcast means ok/good quality and does not suggest high, HD or DVD quality video - which is currently not achievable within the capability of our network and that offered by remote viewer Internet Service Providers (ISPs).
  • Mediasite offers limited two way interactivity: for example, e-mail via the "Ask Question" form and Polls that may be added, modified and moderated during any mode.
  • Rooms not equipped with integrated recorders and AV need equipment to be setup in the room prior to the event to achieve a good result.
  • To produce successful Richmedia content any webcast or recording requires good video, good audio, good lighting and good preparation.

Use delivery strategies that facilitate production of effective teaching objects:

It is possible to efficiently produce very effective and visual appealing teaching objects that can be reused and referenced within Stream course(s).

  • When preparing teaching material, think about lectures in terms of 'chunks': for example, 2x20 minutes topics.
  • Allow time for questions and/or discussion at the end.
  • Stimulate face-to-face discussion in the teaching space by using a closing 'food for thought' slide at the end of a section. This can later be used as a discussion point when linked to in Stream.
  • Remember to address the remote audience as well as provide guidance for both the remote & live audiences before the lecture begins
  • First time viewers may benefit from the presenter highlighting the functionality of the webcast player (e.g. "Ask Question" Button, Slide navigation and availability for on-demand viewing, etc)
  • Practice good webcast etiquette: for example, limit questions to the end of the presentation to avoid interruptions and remember to repeat questions from the audience prior to answering.
  • "Verbally point" to slide contents to highlight what is being talked about as the position of a laser pointer will not be captured. For example, "The figure on the top left of this slide - figure 1.2 - relates to …"
  • Alternatively, use PowerPoint’s animation capabilities to highlight areas of focus by adding shaded backgrounds or large arrows.
  • The presenter should consider local, remote and on-demand audiences when preparing and delivering material
  • The presenter should consider camera and audio tracking limitations when presenting: avoid unnecessary wandering, use a lapel (clip-on wireless) microphone, face the camera.

Use sound PowerPoint design techniques to improve the viewer experience:

  • Each 'chunk' or section should have a Title slide and a Closing slide (e.g. Concept Questions) as this makes presentation navigation during asynchronous delivery far easier.
  • Keep slides simple: limit the amount of text/bullet points, avoid background images and keep slides uncluttered.
  • Ensure legible type: font size, colour, styles. If unsure, have it peer reviewed.
    Limit the use of slide animation and transitions: use text and image dissolves, but only if necessary.
  • Avoid audio effects during transitions e.g. clapping, applause or typing sound effects.

Work closely with your content production team(s):

  • Contact your richmedia production team well in advance to book the necessary technology and/or service as currently there is not an abundance of resources available - forward planning and early booking is essential!
  • When booking a "space" talk to the room booking people about your requirement to record and/or webcast: mention "Mediasite" as it is understood by FM.
    All rooms are NOT the same and specialist equipment may need to be bought to achieve a successful outcome - sometimes we need to assess the room prior to the event to ensure success.
  • Advise your richmedia production team of your content when you book your recording/webcast as special consideration may be needed for such things as utilisation of embedded video as well as how to best address your specific delivery method.
  • Provide links to external content used in your presentation - these may be added as useful "linked resources" for asynchronous delivery.
  • Consideration of the remote audiences’ requirements: for example, physical locations, broadband capacity, network/firewall considerations etc may need addressing prior to presentation delivery.

Mediasite Service Requests

Mediasite captures what you do - exactly how you do it! Please contact National Centre for Teaching and Learning via the Stream support webpage for assistance in getting the most out of your media-enriched online course content.

We do require you to fill in the Mediasite Service Request Form before we can consider or confirm your request.  

Mediasite Desktop Recorder Access Requests

My Mediasite is a web based portal that enables individuals to create and manage content on Windows and Macintosh computers using 'Mediasite Desktop Recorder', as well as uploading User Generated video Content (UGC).

We do require you to fill in the Mediasite Desktop Recorder Request Form before we can consider or confirm your request.  NB:  Student Requests for access to My Mediasite will not be processed. .

My Mediasite Guides

Guides and Processes