Guide to Aegrotat / Impaired Performance

Purpose of the Aegrotat & Impaired Performance regulations

The purpose of the Aegrotat and Impaired Performance regulations is to ensure that your academic progress is not unduly impeded by illness, injury, bereavement or other critical personal circumstances beyond your immediate control.

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Aegrotat & Impaired Performance - What do they mean?

Aegrotat is a university term that applies when a student is unable to attend an examination, compulsory component or assessment activity occurring at a fixed time and place due to illness, injury, bereavement or other critical circumstances.

Impaired Performance applies when a student believes that their performance in, or preparation for, any examination or assessment activity has been seriously impaired due to illness, injury, bereavement or other critical personal circumstances.

Critical personal circumstances are circumstances which have a profound effect on your ‘normal' functioning. The effect will usually be in terms of your ability to concentrate, think clearly or put aside strong emotion for the duration of the assessment or a significant proportion of the study period. A more comprehensive definition, including examples, is provided in the Glossary of the University Calendar.

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When to apply?

Applications for Aegrotat and Impaired performance must be made as soon as possible after the assessment event. Applications must be received by the University within 14 days of the assessment. Unless exceptional circumstances prevent you from attending an examination assessment or other compulsory component of the course (in which case you would apply for an Aegrotat), you should always attempt the assessment, and then apply for Impaired Performance.

You should note that Aegrotat or Impaired Performance consideration is only given when serious and exceptional circumstances apply at, or around, the time of your assessment event(s). Ongoing problems, conditions or situations do not usually provide support for an application, and circumstances of your own making, such as sleeping through an exam, or being exhausted because you studied all night prior to an exam, are not grounds for an application.

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Which aspects of my study are covered by the regulation?

You can apply for Aegrotat or Impaired Performance consideration in relation to final examinations, or internal assessment and other compulsory elements that occur at a fixed time and place as defined in the course outline distributed to you at the beginning of the delivery of the course. Generally, assignments do not qualify for Aegrotat or Impaired Performance.

Aegrotat and Impaired Performance applications might also be considered in relation to compulsory Contact Workshops or field trips, but if your participation in these elements is critical to the achievement of the learning outcomes for the course, your grade may be withheld pending their completion during the next course offering in the same mode and location.

As a general guideline, Aegrotat and Impaired Performance applications will not be considered for assessment tasks worth less than 10% of the total assessment for the course. If you are unable to complete an assessment item worth less than 10%, or feel that your performance was impaired, you should discuss this with the course coordinator to see if an alternative arrangement can be made. In such cases, the course coordinator may request ‘supporting evidence' (such as a medical certificate) in order to make arrangements appropriate to your circumstances.

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How will my grades be affected?

If you have applied for an Aegrotat consideration, then you will normally receive an AG (Aegrotat) pass or a DC (Did Not Complete) grade. An AG pass is awarded by a course coordinator when he or she is confident that you would have passed the course if you had completed the missing assessment task.

AG passes are not normally awarded in cases where less than 40% of the total assessment for the course has been completed as you are not likely to have achieved all the learning outcomes. However, if your application is satisfactory, you may be able to defer your study from one period to another.

If you applied for Impaired Performance your course coordinator will use evidence from your assessments, and the overall class performance for the assessment in question, to assign a mark for the assessment item and an overall letter grade (or AG grade if the impairment was severe) for the course. This process involves an assessment of your typical performance during the course, and whether your performance for the assessment item covered by the application was atypically poorer than that achieved in other assessment tasks and in relation to the overall class performance for the assessment in question.

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What will happen to my application?

Your application is received at Student Administration where it is processed and forwarded to your course coordinator for consideration. Your course coordinator will consider the evidence provided on the application form when recommending for College approval your final grade for the course. Please be assured that all those involved with considering your application will treat the information provided as confidential.

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How will I know if my application has been accepted?

If you would like acknowledgement of the receipt of your application, you should call Massey Contact on 0800 MASSEY. You will know if your application has been accepted when you receive your examination results. The results will include a note against the appropriate course(s) stating "Aegrotat received and considered", and this statement applies for both an Aegrotat or Impaired Performance consideration.

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What do I do if I feel my work has been assessed unfairly?

If you believe that you have sustained academic disadvantage as a result of Aegrotat or Impaired Performance consideration, you may appeal once in writing to the Academic Board or its delegate (normally the Chief Examiner of the relevant College) within 4 weeks of the release of the final grade for the course.

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